Month: December 2019

Revised Building Access Request Process Notification

UPDATE

As a result of further consideration informed by feedback received from the campus community, Campus Planning & Facilities Management (CPFM) will initiate the initial phase of a revised key distribution process to streamline processes and improve building security and access. Follow up phases and modifications to the process will result from the work of a Building Access Advisory Committee to be formed over the next year.

Beginning 1/2/2020, this initial phase will transition away from the previous refundable key deposit system to a no-fee based system for initial, non-consignment key requests.  Non-refundable fees will only be charged to requesting Departments for consignment (department managed loaner/check out keys) and lost/replacement key requests.  Departments are accountable for all keys issued on behalf of the Department and will continue to be responsible for all costs associated with Departmental re-keying requests as well as re-keying activities resulting from lost, stolen or misplaced keys operating doors opened by individual, sub-master, and building master keys.

Individual key holders and Departments who received keys on or before 1/2/2020 and paid a deposit will receive refunds upon request during a time frame to be determined and communicated in the next few weeks.

University keys are the property of the University of Oregon, and therefore it is imperative key management records are accurate to ensure all keys are accounted for. The Key and Access office will continue to track all issued keys by individual user via the access request form (https://emu.uoregon.edu/key-and-access-office).  Departments are allowed to take the key from a leaving/transferring employee and assign it to another employee without returning it to the Key and Access office by processing the same access request form as an initial access request. In all cases, the final key holder will be required to sign the Key Issuance form officially transferring the possession of the key from the previous to current key holder.

Fee Structure:

To request building access, visit the Key and Access website at https://emu.uoregon.edu/key-and-access-office and select the appropriate form along the right side of the page.

Key distribution and access control is managed by CPFM Facilities Services as part of the EMU ID Card Services Key and Access Office.

UPDATE:

Due to the proximity of Allen Hall to the Science Complex, Allen Hall is also locked and is only accessible using your UO ID card.

UPDATE:

Due to the building access restrictions in the Science Complex, deliveries may be impacted. If possible, units expecting deliveries are asked to work directly with the vendor to arrange to meet the delivery. If that is not possible, Printing & Mailing Services has contacted FedEx and UPS and let them know that if they can’t access the delivery location, then packages can be delivered to the Baker Building. Printing & Mailing will then email the recipient department. Packages can then be delivered with normal campus mail or the department can go and pick up the package directly at the Baker Building. We appreciate everyone’s flexibility through this temporary access restriction.

Begin:  Thursday, December 26^th, 2019 – effective immediately

End:      Monday, January 6^th, 2020 at 7:00 am

Buildings Impacted:  Science Buildings – Lawrence, Allen, Pacific, Columbia, Cascade, Cascade Annex, Onyx Bridge, Volcanology, Price Science Commons (PSC), Klamath, Willamette, Streisinger, Huestis, Lokey Labs (CAMCOR), Lewis Integrative Science Building (LISB), and Deschutes.

Scope:  Buildings will be locked 24/7 due to recent security concerns.

Services Impacted:  Buildings will only be accessible using your UO ID card.

Extra Notes:  PSC will have a sign/phone number posted in the entryway directing public users to call for access.

Contact:  Work Control Center  346-2319