Revised Building Access Request Process Notification
UPDATE
As a result of further consideration informed by feedback received from the campus community, Campus Planning & Facilities Management (CPFM) will initiate the initial phase of a revised key distribution process to streamline processes and improve building security and access. Follow up phases and modifications to the process will result from the work of a Building Access Advisory Committee to be formed over the next year.
Beginning 1/2/2020, this initial phase will transition away from the previous refundable key deposit system to a no-fee based system for initial, non-consignment key requests. Non-refundable fees will only be charged to requesting Departments for consignment (department managed loaner/check out keys) and lost/replacement key requests. Departments are accountable for all keys issued on behalf of the Department and will continue to be responsible for all costs associated with Departmental re-keying requests as well as re-keying activities resulting from lost, stolen or misplaced keys operating doors opened by individual, sub-master, and building master keys.
Individual key holders and Departments who received keys on or before 1/2/2020 and paid a deposit will receive refunds upon request during a time frame to be determined and communicated in the next few weeks.
University keys are the property of the University of Oregon, and therefore it is imperative key management records are accurate to ensure all keys are accounted for. The Key and Access office will continue to track all issued keys by individual user via the access request form (https://emu.uoregon.edu/key-and-access-office). Departments are allowed to take the key from a leaving/transferring employee and assign it to another employee without returning it to the Key and Access office by processing the same access request form as an initial access request. In all cases, the final key holder will be required to sign the Key Issuance form officially transferring the possession of the key from the previous to current key holder.
Fee Structure:
| Key Description | Fee |
| Replacement Building Exterior/ Individual Room Door Key | $10 |
| Departmental Consignment Keys | $10 |
| Replacement Department Master Key (building sub-master key) | $40 |
| Replacement Building Master Keys (requires CPFM Facilities approval) | $80 |
| Other Access Fees | Add/Delete/Updates |
| Individual Key-pad Programming
(Modifications to Locknetic and Omni locks) |
$65/hour
(Time & Material Charge) |
To request building access, visit the Key and Access website at https://emu.uoregon.edu/key-and-access-office and select the appropriate form along the right side of the page.
Key distribution and access control is managed by CPFM Facilities Services as part of the EMU ID Card Services Key and Access Office.