Concrete Grinding and Patching by Bean, Willamette, Huestis, and EMU 2/24 – 2/28

Begin:  February 24, 2020

End:      February 28, 2020

Building(s) or Area(s) Impacted:  (see map below)

South and East side of Bean Hall
Walkway between Willamette Hall and Huestis Hall
South side of Willamette Hall heading West
Lawn area South of the EMU off the corner of 15th and University Street

Scope: The Maintenance Support crew will be conducting another round of concrete grinding and patching of trip hazards.

Services Impacted:  Access and Noise

Contact:  For questions or concerns, please contact Work Control Center at 346-2319 or workcontrolcenter@uoregon.edu.

Campus Mail Services is Moving!!

Message to All Campus Partners Regarding Campus Mail Services:

Campus Mail Services is now part of Finance and Administration Shared Services.  We will be moving the shipping and delivery operations to our new space in the CPFM Warehouse/Shops building at 1295 Franklin Blvd, Building 130.  The move will take place on the morning of Friday, February 28th and the shipping operation should be back up and ready for business in the new location at noon that day.  There will be signage in place to assist with locating the customer entrance.  Campus Mail delivery and pick-up will continue according to the usual schedules.

The main contact phone number for Campus Mail Services operations will remain the same, 541-346-3130.  The email contact is also the same at uomailing@uoregon.edu.

For questions or concerns, please contact the Associate Director of FASS Business Operations, Bobbi Bengtson at 541-346-7858.

https://map.uoregon.edu/5736e1249

Spring Break 2020 Power Outage Information

The Utilities and Energy department will conduct maintenance on feeder breakers that will require short duration power outages on Monday, March 23rd and Tuesday, March 24th. Most buildings on campus will experience brief duration power outages lasting approximately 10 minutes plus building restoration time. This utility maintenance is critical for the continued safe operation of the campus electrical system.

On Monday, the feeder shutdowns and planned outages will start at 8:00 am and buildings will experience a brief outage at a scheduled time based on building feeder. On Tuesday, the entire campus will move from EWEB power onto full campus power temporarily to test the backup generator system at the Central Power Station at 8:00 am. During the testing, the power to campus may be lost if a portion of the system does not perform as expected.

To see up to date information visit the Spring Break Shutdown Website 

 

 

 

Chilled Water & Cooling Shutdown Impacting All of Huestis, Willamette, Klamath Hall, Onyx Bridge and Streisinger Hall 1/13 – 2/12

Update 2/5/20 from Denise Stewart – In order to insulate the piping so it will not sweat/condense when the chilled water is turned back on, this shutdown has been extended. The work is expected to be completed on Wednesday, February 12th.

Update 1/13/20 8:20 pm: From Jim Cody, Associate Director of Facilities Services:

Chilled water will be off to Klamath, Onyx Bridge, Streisinger, Huestis, and Willamette, including all processed cooling water loops until approximately noon on Tuesday, January 14th. Contractors are working overnight to install a bypass to allow most buildings to receive chilled water. Klamath and Onyx Bridge will continue to be without chilled water until the February 7th date identified in the initial shutdown.

For any questions or concerns, please contact Denise Stewart at 541-335-1258.

Update 1/13/20: In order to accommodate this chilled water shutdown request, both Huestis Hall and Willamette Hall will also be without chilled water for the duration.

 

Begin:  January 13, 2020

End:  February 7 12, 2020

Building(s) or Area(s) Impacted: All of Huestis, Willamette, Klamath Hall, Onyx Bridge and Streisinger Hall

Services Impacted:  Chilled Water and Cooling

ContactDenise Stewart 541-335-1258

Scope:  As part of the 3rd-floor renovation, we need an extended chilled water shutdown to replace piping in the basement of Klamath Hall. We have selected January 13 through February 7 12 to perform the work and the shutdown during a period the outside air temperatures are cool, and the demand for cooling of spaces is least likely.

Special Instructions:

If you find that a cooling source is needed, please contact the Owners Rep (Denise Stewart) who can provide temporary measures. The Owners Rep is currently planning to provide supplemental cooling to the Human Anatomy Lab, Klamath B53.

The below plan shows the area of work in the Klamath basement outside of mechanical spaces.

New Date! Building 130 – Water Shutdown Now 1/14

Sent: Friday, January 10, 2020 3:29 PM

Update – The contractor had more issues than anticipated with the shutdown this week. They were not able to fully close the valve to do the necessary work. We have now identified the problem and are going to perform the work on Tuesday, 1/14, from roughly 7 am to 2 pm.

Bathrooms will be available to use in the Admin Quonset or the Central Power Station during the shutdown.

Thank you for your patience,

Contact:  Tim Allenbaugh 541-346-8214

Sent: Thursday, January 2, 2020 10:45 AM

Sent: Monday, December 30, 2019 2:05 PM

BeginThursday Wednesday, January 2 at 7 am Wednesday, January 8 Tuesday, January 14th at 7 am

EndThursday Wednesday, January 2 at 11 am  Wednesday, January 8 Tuesday, January 14th at 2 pm

Scope: Capping an auxiliary water service line to the building.

Buildings Impacted:  Physical Plant Warehouse & Shop Building 130

Services Impacted:   Brief loss of pressure while contractors figure out which valve to shutoff before capping.  Water services will be shut down from 7 am – 2 pm impacting restrooms and sinks building wide.

Work Performed By:  Preferred Construction

Contact:  Tim Allenbaugh 541-346-8214

Update Regarding Revised Building Access Request Process

Revised Building Access Request Process Notification

UPDATE

As a result of further consideration informed by feedback received from the campus community, Campus Planning & Facilities Management (CPFM) will initiate the initial phase of a revised key distribution process to streamline processes and improve building security and access. Follow up phases and modifications to the process will result from the work of a Building Access Advisory Committee to be formed over the next year.

Beginning 1/2/2020, this initial phase will transition away from the previous refundable key deposit system to a no-fee based system for initial, non-consignment key requests.  Non-refundable fees will only be charged to requesting Departments for consignment (department managed loaner/check out keys) and lost/replacement key requests.  Departments are accountable for all keys issued on behalf of the Department and will continue to be responsible for all costs associated with Departmental re-keying requests as well as re-keying activities resulting from lost, stolen or misplaced keys operating doors opened by individual, sub-master, and building master keys.

Individual key holders and Departments who received keys on or before 1/2/2020 and paid a deposit will receive refunds upon request during a time frame to be determined and communicated in the next few weeks.

University keys are the property of the University of Oregon, and therefore it is imperative key management records are accurate to ensure all keys are accounted for. The Key and Access office will continue to track all issued keys by individual user via the access request form (https://emu.uoregon.edu/key-and-access-office).  Departments are allowed to take the key from a leaving/transferring employee and assign it to another employee without returning it to the Key and Access office by processing the same access request form as an initial access request. In all cases, the final key holder will be required to sign the Key Issuance form officially transferring the possession of the key from the previous to current key holder.

Fee Structure:

Key Description Fee
Replacement Building Exterior/ Individual Room Door Key $10
Departmental Consignment Keys $10
Replacement Department Master Key (building sub-master key) $40
Replacement Building Master Keys (requires CPFM Facilities approval) $80

 

Other Access Fees Add/Delete/Updates
Individual Key-pad Programming

(Modifications to Locknetic and Omni locks)

$65/hour

(Time & Material Charge)

To request building access, visit the Key and Access website at https://emu.uoregon.edu/key-and-access-office and select the appropriate form along the right side of the page.

Key distribution and access control is managed by CPFM Facilities Services as part of the EMU ID Card Services Key and Access Office.

 

Onyx East Elevator Closure 12/24 – 12/26 & 12/31 – 1/2

Building Occupants,

To ensure building security over the holiday, the Onyx east elevator will be closed on the following dates/times:

 

  • 12/24 11:00 AM through 12/26 7:00 AM
  • 12/31 at 5:00 PM through 1/2  7:00 AM

The Onyx west elevator and the Willamette Hall elevators are not impacted by this closure.

Thank you for your patience and understanding.

MAP OF ALTERNATE ROUTES

Access Notice for Streisinger and Columbia Halls

Start:  November 27, 2019

Stop: Unknown; updates will be communicated

Buildings Impacted:  Columbia Hall and Streisinger Hall

Doors Impacted: Doors without AMAG Access

  • Streisinger South 2nd Floor Exterior
  • Columbia South Exterior

Contact:  Kevin Farthing

Details:  Due to an access control issue, we have rekeyed the above doors to a Facilities masters key.

Special Instructions:  The AMAG system is still functional.  Access is only available through doors controlled by the AMAG system.  If your proxy card doesn’t work, you can request access by calling UOPD at 541-346-2919.

CPFM Work Control Center Closed 11/28 – 11/29

Campus Community,

The CPFM Work Control Center will be closed over the long holiday weekend. If you have a building or grounds emergency during the holiday closure or over the weekend, please contact UOPD Dispatch at 541-346-2919. UOPD can reach us after hours via our on-call staff.

https://police.uoregon.edu/contact-us

Have a safe and happy Thanksgiving.

Klamath Hall Construction Notice Starting November 18 through May 2020

Facilities Liaisons and PI’s,

Construction activities within the work area of Klamath Hall will begin Monday, November 18, and last through May 29, 2020.   Construction personnel will be coming and going from the work area, and material will be moved in and out of the work area.  Occupants can expect normal construction activities in this area.   Please see the below-highlighted floor plan.

Work will be performed by Lease Crutcher Lewis.

Contact:  Denise Stewart 541-335-1258

To view campus construction and impacts visit the UO Map.

Building 130 FASS Construction Project 11/22/19 – 2/14/20

UPDATE 11/22/19:

The concrete cutting is complete. There is an additional noise advisory for some jack-hammering activity in this space on Monday 11/25 between 8:00 am and 2:00 pm.

 

UPDATE 11/21/19:

Concrete cutting has been delayed until 11/22.

 

UPDATE 11/19/19:

Additional noise will be heard throughout the building, all day, on Thursday 11/21.  This is due to concrete cutting on the floors in preparation for new footings.

 

Building Occupants,

A construction project has started in BLDG. 130, room 101-109, and 119. This is to build out a space for Stores, Purchasing, and Campus Mail. The project is kicking off this week. Target completion is Early February 2020.

The direct impact is rooms 101-109, 119, and 119A. Construction will be heard throughout the building.

Work will be performed by Preferred Construction.

Contact: Tim Allenbaugh 541-346-8214

To view campus construction and impacts visit the UO Map.

 

 

Hamilton and Walton Hall Transformation Project Pedestrian Disruption Notice 12/2/19 – 6/28/21

Hamilton and Walton Hall Transformation Project
Pedestrian Disruption Notice
12/2/19 – 6/28/21

Campus Community,

Fencing on Humpy Lumpy will be installed for Phase 1 of the Hamilton and Walton Hall Transformation Project beginning December 2nd. The fencing will remain in place for the duration of the project, through June of 2021. Pedestrian traffic will be detoured to the north and south of Humpy Lumpy, as shown in green on the map. Flaggers will be posted at the entrance and exit of the construction site to ensure pedestrian safety.  Work will be performed by Fortis Construction.

Project Contact: George Bleekman 541-346-2625

To view campus construction and impacts visit the UO Map

New Project Intake Form Launches 9/23

Facilities Liaisons,

Monday, September 23, the project request form will take you to a new project intake form that is integrated with the U of O Call Log. If you are already a call log user, you can toggle at the top of the screen between “Project Request” and “Service Request.”

The form will remain available via the Design and Construction website under “Initiate a Project.”

https://cpfm.uoregon.edu/design-construction

This new integration streamlines the project intake process into our Work Management system AiM. Many of the questions are similar to the previous project intake form. The interactive map now allows the requestor to select more than one location through multiple pin drops.

The requestor has the ability to notify the Liaison when the pin is dropped. Click on details next to Liaison count. The Liaison list provides the requestor the opportunity to inform the Liaison of the project request by selecting notify.

 

For questions regarding this new form please contact Bruce Budzik Small Projects & Cap Imp Mngr, Campus Planning and Facilities Management 541-346-8834

Exterior Building Cleaning 9/18 – 10/13 (Education Complex, Lillis, LISB and Streisinger)

Facilities Liaisons,

Starting on 9/18 DDJ Window Cleaning will be onsite performing power washing and window cleaning on the exterior of Education Complex, Lillis, LISB and Streisinger.

Please close all exterior windows on the below-listed dates. Expect temporary sidewalk access closures as they move around the exterior the building.

Dates:

Education Complex (Lokey, HEDCO, Annex) – Starts September 18

Lillis Business Complex – Starts September 25

Lewis Integrative Science Building – Starts October 2

Streisinger Hall – Starts October 10

Contact:  Work Control Center 541-346-2319

POSTPONED: Revised Academic Building Key Request Changes Starting 9/16

Updated 9/13/19

It has come to our attention that this change may require departments to change their internal procedures. Due to the short notice, we are postponing implementation of this change to the Academic Building Key Request process. We plan to implement before the start of Winter Term (actual date to be determined).

Thank you for your feedback and questions.

Sincerely,

Jeff Butler

_______________________________________________________________________________________________________________________________

Campus Community,

The UO Access Control policy was revised and then approved by the President in 2017. Beginning 9/16/2019, Campus Planning & Facilities Management (CPFM) will initiate the initial phase of a revised key distribution process to conform to this policy.

The new process will transition away from the previous refundable key deposit system to a non-refundable fee recovery-based system. This fee supports the associated labor and supplies required to maintain the key inventory, distribution process, and fulfill requests for audit reports for Departments.

Departmental banner indexes must accompany all key requests beginning 9/16/19.

All issued keys will continue to be tracked by the individual user, but the requesting Department is now responsible for the new key fee as well as all costs associated with lost keys resulting in key replacements and necessary re-keying (rooms opened by individual, sub-master, and building master keys, etc.).

Key requests will be billed when keys are available for pick-up. Keys will be held for 30 days before returning to the key inventory. Associated fees will not be refunded.

Individual key holders and departments who received keys on or before 9/13/2019 and paid a deposit will still receive refunds upon the return of their keys.

University keys are the property of the University of Oregon, and therefore it is imperative key management records are accurate. Due to this requirement, a new fee structure is being implemented. There will be a fee for the initial cut and distribution of a key (includes replacement of broken/bent keys), and a transfer fee if the department plans to take the key from a leaving employee and give it to someone else, without returning it to the Key and Access office. In all cases, the final key holder will be required to sign the Key Issuance form.

To request building access, visit the Key and Access website at https://emu.uoregon.edu/key-and-access-office and select the appropriate form along the right side of the page. Below is the new fee structure.

Key distribution and access control are managed by CPFM Facilities Services as part of the EMU ID Card Services (Key and Access Office).

Please contact CPFM Work Control  workcontrolcenter@uoregon.edu with any questions or concerns.

Sincerely,

Jeff Butler
Director
CPFM – Facilities Services
University of Oregon – Eugene
Desk: 541-346-1531
Email: jbutler8@uoregon.edu

Knight Law Generator Failure 8/28

Facilities Liaisons and EHS,

The generator at Knight Law water pump failed during routine annual maintenance. A new pump has been sourced and will likely be installed tomorrow, August 29. In the event of a power outage, Knight Law will not have back up power until the repair is complete. The back-up generator powers the fire alarm system, and in the event of a power loss, there will need to be a fire watch implemented.

For questions or concerns please contact CPFM Associate Director of Facilities Services Jim Cody at 541-346-2302.

Friendly 109 & 217 access work for future elevator project 8/10 – 8/11

Facilities Liaisons,

In order to facilitate the structural design of the new elevator scheduled to be constructed in summer 2020 in Friendly Hall, we need to cut an access hole in the ceiling of rooms 109 and 217. This work needs to be done before 8/13 to maintain the design schedule. I am trying to schedule an asbestos contractor to do this work. I am hoping to schedule this for the coming weekend 8/10 or 8/11.

These rooms will be usable when we are finished with this work. Some ceiling tiles will need to be replaced in conference room 109. I am working to determine if we have any stock on-site or if replacement tiles need to be ordered.

Pre-communication was sent to Cathy Soutar.

I apologize for the short notice but and appreciate your patience.

Bruce Budzik
Small Projects Manager CPFM Design and Construction
bbbudzik@uoregon.edu | 541-346-8834

Ford Alumni Center Room 109 Audio/Video Upgrade Project 8/19 – 9/6

UPDATE 9/6:

This upgrade project has been extended by one week and the expected completion date is 9/6/19.

 

The contractor, Diversified, will be upgrading the Audio/Video in Ford Alumni Center’s Giustina Ballroom (room 109) from August 19th through August 30th September 6th. The work involves audio and video infrastructure and equipment work. Users can expect to hear normal and occasional construction noises such as hammering and drilling. Users might also see the contractor and UO personnel entering/exiting the building with tools and materials during regular business hours. No utility disruptions or shutoffs are expected at this time, but if there are any, then an additional notice will be distributed.

If there are any issues, please contact:

Theo Davis | Project Manager p: 541.346.1012
mailto:tdavis1@uoregon.edu
Office of Design & Construction | Campus Planning & Facilities Management

 

Parking Lot 58 Closure 8/3 – 8/4

Summer Parking Lot Painting Impacting Lot 58 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lot 58 the weekend of August 3-4.

The lot will be closed the preceding Friday night for both Saturday and Sunday work.

The lot will be re-opened as soon as the paint is dry.

Contact:
James McGladrey
Field Operations Manager
Transportation Services
541-346-2676
https://transportation.uoregon.edu/

 

Parking Lot 39 Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lot 39 the weekend of August 3-4.

The lot will be closed the preceding Friday night for both Saturday and Sunday work.

The lot will be re-opened as soon as the paint is dry.

Contact:
James McGladrey
Field Operations Manager
Transportation Services
541-346-2676
https://transportation.uoregon.edu/

 

Parking Lots 45A, 45B, 47 and 59 Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lots 45A, 45B, 47 and 59 the weekend of August 3-4.

The lots will be closed the preceding Friday night for both Saturday and Sunday work.

The lots will be re-opened as soon as the paint is dry.

Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/

Parking Lots 33 and 37 Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lots 33 and 37 the weekend of August 3-4.

The lots will be closed the preceding Friday night for both Saturday and Sunday work.

The lots will be re-opened as soon as the paint is dry.

Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/