New Project Intake Form Launches 9/23

Facilities Liaisons,

Monday, September 23, the project request form will take you to a new project intake form that is integrated with the U of O Call Log. If you are already a call log user, you can toggle at the top of the screen between “Project Request” and “Service Request.”

The form will remain available via the Design and Construction website under “Initiate a Project.”

https://cpfm.uoregon.edu/design-construction

This new integration streamlines the project intake process into our Work Management system AiM. Many of the questions are similar to the previous project intake form. The interactive map now allows the requestor to select more than one location through multiple pin drops.

The requestor has the ability to notify the Liaison when the pin is dropped. Click on details next to Liaison count. The Liaison list provides the requestor the opportunity to inform the Liaison of the project request by selecting notify.

 

For questions regarding this new form please contact Bruce Budzik Small Projects & Cap Imp Mngr, Campus Planning and Facilities Management 541-346-8834

Exterior Building Cleaning 9/18 – 10/13 (Education Complex, Lillis, LISB and Streisinger)

Facilities Liaisons,

Starting on 9/18 DDJ Window Cleaning will be onsite performing power washing and window cleaning on the exterior of Education Complex, Lillis, LISB and Streisinger.

Please close all exterior windows on the below-listed dates. Expect temporary sidewalk access closures as they move around the exterior the building.

Dates:

Education Complex (Lokey, HEDCO, Annex) – Starts September 18

Lillis Business Complex – Starts September 25

Lewis Integrative Science Building – Starts October 2

Streisinger Hall – Starts October 10

Contact:  Work Control Center 541-346-2319

POSTPONED: Revised Academic Building Key Request Changes Starting 9/16

Updated 9/13/19

It has come to our attention that this change may require departments to change their internal procedures. Due to the short notice, we are postponing implementation of this change to the Academic Building Key Request process. We plan to implement before the start of Winter Term (actual date to be determined).

Thank you for your feedback and questions.

Sincerely,

Jeff Butler

_______________________________________________________________________________________________________________________________

Campus Community,

The UO Access Control policy was revised and then approved by the President in 2017. Beginning 9/16/2019, Campus Planning & Facilities Management (CPFM) will initiate the initial phase of a revised key distribution process to conform to this policy.

The new process will transition away from the previous refundable key deposit system to a non-refundable fee recovery-based system. This fee supports the associated labor and supplies required to maintain the key inventory, distribution process, and fulfill requests for audit reports for Departments.

Departmental banner indexes must accompany all key requests beginning 9/16/19.

All issued keys will continue to be tracked by the individual user, but the requesting Department is now responsible for the new key fee as well as all costs associated with lost keys resulting in key replacements and necessary re-keying (rooms opened by individual, sub-master, and building master keys, etc.).

Key requests will be billed when keys are available for pick-up. Keys will be held for 30 days before returning to the key inventory. Associated fees will not be refunded.

Individual key holders and departments who received keys on or before 9/13/2019 and paid a deposit will still receive refunds upon the return of their keys.

University keys are the property of the University of Oregon, and therefore it is imperative key management records are accurate. Due to this requirement, a new fee structure is being implemented. There will be a fee for the initial cut and distribution of a key (includes replacement of broken/bent keys), and a transfer fee if the department plans to take the key from a leaving employee and give it to someone else, without returning it to the Key and Access office. In all cases, the final key holder will be required to sign the Key Issuance form.

To request building access, visit the Key and Access website at https://emu.uoregon.edu/key-and-access-office and select the appropriate form along the right side of the page. Below is the new fee structure.

Key distribution and access control are managed by CPFM Facilities Services as part of the EMU ID Card Services (Key and Access Office).

Please contact CPFM Work Control  workcontrolcenter@uoregon.edu with any questions or concerns.

Sincerely,

Jeff Butler
Director
CPFM – Facilities Services
University of Oregon – Eugene
Desk: 541-346-1531
Email: jbutler8@uoregon.edu

Knight Law Generator Failure 8/28

Facilities Liaisons and EHS,

The generator at Knight Law water pump failed during routine annual maintenance. A new pump has been sourced and will likely be installed tomorrow, August 29. In the event of a power outage, Knight Law will not have back up power until the repair is complete. The back-up generator powers the fire alarm system, and in the event of a power loss, there will need to be a fire watch implemented.

For questions or concerns please contact CPFM Associate Director of Facilities Services Jim Cody at 541-346-2302.

Friendly 109 & 217 access work for future elevator project 8/10 – 8/11

Facilities Liaisons,

In order to facilitate the structural design of the new elevator scheduled to be constructed in summer 2020 in Friendly Hall, we need to cut an access hole in the ceiling of rooms 109 and 217. This work needs to be done before 8/13 to maintain the design schedule. I am trying to schedule an asbestos contractor to do this work. I am hoping to schedule this for the coming weekend 8/10 or 8/11.

These rooms will be usable when we are finished with this work. Some ceiling tiles will need to be replaced in conference room 109. I am working to determine if we have any stock on-site or if replacement tiles need to be ordered.

Pre-communication was sent to Cathy Soutar.

I apologize for the short notice but and appreciate your patience.

Bruce Budzik
Small Projects Manager CPFM Design and Construction
bbbudzik@uoregon.edu | 541-346-8834

Ford Alumni Center Room 109 Audio/Video Upgrade Project 8/19 – 9/6

UPDATE 9/6:

This upgrade project has been extended by one week and the expected completion date is 9/6/19.

 

The contractor, Diversified, will be upgrading the Audio/Video in Ford Alumni Center’s Giustina Ballroom (room 109) from August 19th through August 30th September 6th. The work involves audio and video infrastructure and equipment work. Users can expect to hear normal and occasional construction noises such as hammering and drilling. Users might also see the contractor and UO personnel entering/exiting the building with tools and materials during regular business hours. No utility disruptions or shutoffs are expected at this time, but if there are any, then an additional notice will be distributed.

If there are any issues, please contact:

Theo Davis | Project Manager p: 541.346.1012
mailto:tdavis1@uoregon.edu
Office of Design & Construction | Campus Planning & Facilities Management

 

Parking Lot 58 Closure 8/3 – 8/4

Summer Parking Lot Painting Impacting Lot 58 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lot 58 the weekend of August 3-4.

The lot will be closed the preceding Friday night for both Saturday and Sunday work.

The lot will be re-opened as soon as the paint is dry.

Contact:
James McGladrey
Field Operations Manager
Transportation Services
541-346-2676
https://transportation.uoregon.edu/

 

Parking Lot 39 Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lot 39 the weekend of August 3-4.

The lot will be closed the preceding Friday night for both Saturday and Sunday work.

The lot will be re-opened as soon as the paint is dry.

Contact:
James McGladrey
Field Operations Manager
Transportation Services
541-346-2676
https://transportation.uoregon.edu/

 

Parking Lots 45A, 45B, 47 and 59 Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lots 45A, 45B, 47 and 59 the weekend of August 3-4.

The lots will be closed the preceding Friday night for both Saturday and Sunday work.

The lots will be re-opened as soon as the paint is dry.

Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/

Parking Lots 33 and 37 Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lots 33 and 37 the weekend of August 3-4.

The lots will be closed the preceding Friday night for both Saturday and Sunday work.

The lots will be re-opened as soon as the paint is dry.

Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/

 

Parking Lots 25, 28, 29A and 29D Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lots 25, 28, 29A and 29D the weekend of August 3-4.

The lots will be closed the preceding Friday night for both Saturday and Sunday work.

The lots will be re-opened as soon as the paint is dry.

Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/

Parking Lot 23 Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lot 23 the weekend of August 3-4.

The lot will be closed the preceding Friday night for both Saturday and Sunday work.

The lot will be re-opened as soon as the paint is dry.

Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/

Parking Lots 20 and 22 Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lots 20 and 22 the weekend of August 3-4.

The lots will be closed the preceding Friday night for both Saturday and Sunday work.

The lots will be re-opened as soon as the paint is dry.

Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/

Parking Lots 16A and 16B Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lots 16A and 16B the weekend of August 3-4.

The lots will be closed the preceding Friday night for both Saturday and Sunday work.

The lots will be re-opened as soon as the paint is dry.

Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/

Parking Lots 6A, 6B and 7B Closure 8/3 – 8/4

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in lots 6A, 6B and 7B the weekend of August 3 – 4.

The lots and parking area will be closed the preceding Friday night for both Saturday and Sunday work.

The lots and parking area will be re-opened as soon as the paint is dry.

Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/

 

Streisinger Lab 365 Renovation 8/5 – 9/27

Facilities Liaisons,

Ryan Thomas Construction will be renovating Streisinger Lab 365 starting on August 5 and continuing through the end of September.  Work will include minor demolition, new casework and painting.  Surrounding occupants can expect to hear occasional construction noises such as hammering and drilling.  No utility disruptions or shutdowns are expected at this time.  The scope of work should not introduce any vibration to the floor.  If there are any necessary disruptions or shutdowns to services, an additional notice will be distributed.

Contact:  CPFM Design and Construction Owners Rep Martina Oxoby 541-346-5880.

Important Dates and Closures for the Klamath Hall Project Impacting Parking, Building Access, Fume Hoods and Restrooms 8/16 – 8/19

Parking Closures 8/16 – 8/19

Parking Lots 12A and 12B will be closed. Pedestrian, bike and cart detours will be in place as shown on the attached map.  Lots are closed to allow for placement and use of a 500-ton crane that will set supply air units and exhaust fans onto the Klamath Hall rooftop. Friday, August 16th will be used to set up the crane with a second crane. Saturday, August 17th and Sunday, August 18th will be used to crane equipment from trucks in lot 12A onto the Klamath Hall rooftop. Monday, August 19th will be used to take down the crane with a second crane.

 

Building Closure 8/17 – 8/18

Klamath Hall only will be closed to all occupants. Klamath Hall needs to be vacant for safety due to the weights of the equipment being set onto the rooftop. Price Science Commons is not included in this building closure.

 

Exhaust/Fume Hood Shutdown 8/17 – 8/18

Klamath Hall only.  All exhaust and all fume hoods will be out of service Saturday, August 17th and Sunday, August 18th. The renovation contractor will be installing ductwork extensions onto the existing four exhaust stacks. During that work, all four exhaust fans need to be turned off to make the work feasible and safe.

 

Restrooms/Sinks Shutdown 8/17 – 8/18

Klamath Hall only.  All restrooms and all sinks will be out of service Saturday, August 17th and Sunday, August 18th the renovation contractor will be installing a new waste line making connections and disconnections to the existing waste piping. During that work, restrooms cannot have any use.  This includes sinks, urinals, and toilets.

 

Contact:  CPFM Design and Construction Owners Rep Denise Stewart, 541-335-1258

 

Blog Post

 

This notice was sent to Facilities Liaisons and PI’s campus-wide due to the impact on the campus community.  CPFM is now using the GIS Emailer application.  This application allows CPFM to email Facilities Liaisons based on spatial data contained in UO Spaces.  If you feel you received this email in error, please contact your space administrator.

 

 

 

 

Klamath Hall Restroom V180 Closure 7/23 – 7/24

Facilities Liaisons,

Restroom V180 in Klamath Hall will be temporarily closed tomorrow, July 23 starting at 7:30 am while crews remove and install a new counter. Please expect noise and congestion in the work area while crews complete this installation. Work is expected to be completed by the end of the day July 24.

Work Control Center 541-346-2319

University Health, Counseling and Testing Center Chilled Water Shutdown 7/25

Facilities Liaisons,

As part of the project, the chilled water to the University Health, Counseling and Testing Center will be temporarily offline on Thursday, July 25 from 6 pm – 10 pm while a new pipe is installed. This will impact building cooling throughout the building during the outage.

Please contact CPFM Design and Construction project manager Colin Brennan if you have any questions, concerns at 541-346-8242 (o) 541-654-2972 (c)

University Health, Counseling and Testing Center Project Transformer Installation Planned Power Outage 7/27

Facilities Liaisons,

After coordination with various units on campus, July 27 was selected for a transformer installation related to the University Health, Counseling and Testing Center project.

On Saturday, July 27, the University Health, Counseling and Testing Center will be without power from 8 am – 7 pm.

On Saturday, July 27, the below-listed buildings will be without power from 8 am – 9 am and again at 6 pm – 7 pm.

-CPFM Building 130
-CPFM Building 131
-CPFM Building 136
-CPFM Access Control Shop Building 121
-ZIRC Building 101
-ZIRC Annex Building 117
-Wilkinson House

Please power down your computers before leaving work on Friday afternoon, July 26.

Note: Buildings that rely on standby 1 power for redundancy will not lose power, but will temporarily be without standby 1 as back-up on Saturday, July 27 from 8 am – 9 am and again at 6 pm – 7 pm.

The CPFM Design and Construction project manager Colin Brennan is currently working with departments coordinating around testing times, and specific research needs. Please contact Colin if you have any questions, concerns or specific needs at 541-346-8242 (o) 541-654-2972 (c)

 

 

University Street Road Closure 7/28

Facilities Liaisons,

Transportation Services is performing summer maintenance along University Street North and South Sunday, July 28.

University Street will experience intermittent closures Sunday beginning at 6:15 am.

The street parking will be closed the preceding Saturday for Sunday work.

The street parking will be re-opened as soon as the paint is dry.

Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/