Common Carrier Receiving on Campus During COVID-19

 

We would like to remind the campus community that each department will need to make arrangements for incoming package delivery from common carriers such as UPS or FedEx.  Unfortunately, at this time there is no one central receiving area that has the appropriate combination of tools, space, and personnel to accommodate the diverse receiving needs of our entire campus.

Options Available to Ensure Successful Receipt of Packages

  1. Arrange for delivery to off-campus addresses. When shipping to off-campus addresses, be sure to document the business purpose and reason for shipping to the off-campus site, and keep that documentation with your purchase record. When using a P-Card to purchase UO business-related items and have them delivered to a UO employee home address, you must attach off-campus delivery documentation to the appropriate expense line in Concur. Note: Duck Depot can deliver only to valid UO campus addresses (loaded as selectable options). Contact Purchasing and Contracting Services (PCS) if you have questions about this section.
  2. Arrange for an employee to be present to accept a delivery. Document the employee’s campus access if a department resumption plan is not in place.
  3. Pick up the delivery from the carrier’s facility.
  4. Explore option 1 through 3 first. In exceptional circumstances, contact Mail Services in advance of the anticipated delivery date to make a specific arrangement.

Unsuccessful Delivery Attempts: General Practices of the Most Common Carriers

UPS:

If the delivery address is inaccessible (e.g., an office is closed), the driver will make 3 delivery attempts before returning to sender. If the package requires a signature, UPS will hold onto the package for 5 business days before returning to the sender. UPS has indicated that, on a case by case basis, they may be able to redirect a package at the discretion of the shipper. (not the recipient). The shipper (sender) would need to call UPS with their account number and tracking number to be redirected.

FedEx:

If the delivery address is inaccessible (e.g., an office is closed), the package(s) will be brought back to the local FedEx hub. FedEx is unable to redirect packages to another location. FedEx will attempt to call the recipient to arrange a scheduled delivery if they have the recipient’s phone number. To facilitate FedEx’s attempt to schedule a delivery, the sender of each package must include the recipient’s phone number on the shipment label.

TIP: If you are requesting a delivery, please work with the shipper (sender) to make sure your phone number is included on the shipping label.

Making a Request or Obtaining More Information

If you would like to make arrangements for a specific delivery or need further information, please contact Rebecca at Campus Mail Services 541-346-3130 or send an email to uomailing@uoregon.edu

Summer Parking Lot Maintenance July 25 & 26

Summer Parking Lot Maintenance July 25 & 26

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in the below lots July 25-26.
The lots will be closed the preceding Friday night for Saturday & Sunday work.

The lots will be re-opened as soon as the paint is dry.
Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/

Saturday July 25

Lots 16A & 16B

Lots 18 & 19

Lots 26 & 28

Lots 29A & 29D

Lot 30

Sunday July 26

Lot 33

Lot 34E

Lot 39

Lot 43

Lot 44

Lots 45A & 45B

Lot 47

Lot 52

Lot 55

Lot 58

University Street North & South

Fire Testing Schedule 7/21 – 9/3

Facilities Liaisons,

Starting 7/21 through 9/3, Fire and Life Safety has scheduled Fire Alarm and Sprinkler testing in the below listed buildings each week Tuesday – Thursday.

Tuesday – 7/21                            6am – 8am Susan Campbell Hall                
Wednesday – 7/22                      6am – 8am Hendricks Hall                    
Thursday – 7/23                           6am – 8am Gerlinger Hall and Gerlinger Annex                                      
                                                                    
Tuesday – 7/28                            6am – 8am MNCH
Wednesday – 7/29                      6am – 8am PLC
Thursday – 7/30                           6am – 8am SRC/Esslinger/ Tennis Courts
 
Tuesday – 8/4                              6am – 8am Vivian Olum
Wednesday – 8/5                        6am – 8am Baker Center
Thursday – 8/6                             6am – 8am Spencer View Family Co-op
 
Wednesday – 8/12                      6am – 8am Agate Hall
Thursday – 8/13                           6am – 8am HEP
 
Tuesday – 8/18                            6am – 8am  Beall Hall
Wednesday – 8/19                      6am – 8am Deschutes Hall
Thursday – 8/20                           6am – 8am ZIRC
 
Tuesday – 8/25                            6am – 8am Oregon Hall
Wednesday – 8/26                      6am – 8am CPFM
Thursday – 8/27                           6am – 8am PS/ Chiller Building
 
Tuesday – 9/1                               6am – 8am Fine Arts A B C
Wednesday –9/2                         6am – 8am Millrace 1, 2, and 3
Thursday – 9/3                             6am – 8am Innovation Center 

Horns, Strobes, and Speakers on the fire alarm system will not sound after the scheduled time.  Provisions have been taken to monitor the building fire systems during this time and alarms that occur after the scheduled time should be considered real events and occupants should evacuate as usual per the U of O Emergency Procedures.

If there are questions regarding emergency evacuation, please visit Emergency Management & Continuity, https://safety.uoregon.edu/evacuations

Zachery Earl

Fire Systems Program Manager

Fire and Life Safety | University of Oregon

6209 | University of Oregon | Eugene, OR 97403-6209

Cell: 541.521.0351

zearl@uoregon.edu

Summer Parking Lot Maintenance July 19

Facilities Liaisons,

Transportation Services is performing summer parking lot maintenance in the below lots July 19.
The lots will be closed the preceding Friday night for Sunday work.

The lots will be re-opened as soon as the paint is dry.
Contact:

James McGladrey
Field Operations Manager
Transportation Services
541-346-2676

https://transportation.uoregon.edu/

 

Campus Radio System Outage for Weekends of June 27-28 and July 11-12, 2020

Hello,

Upcoming re-roofing work at PLC requires that the campus radio system be shut down for roof worker safety.  Radio service interruptions related to this shutdown are scheduled for Saturday June 27th, Sunday June 28, Saturday July 11, and Sunday July 12 (6:00am to 5:00pm each day).

Campus radios will not function during these shutdowns and it’s recommended that weekend staff on campus carry cell phones for emergency communication during the shutdown hours of (6:00am to 5:00pm)

 

This outage will not affect the UOPD radio channels or the Autzen repeater used by Athletics.

If you have questions please contact me.

 

Kirk H. Johnson

Wireless Systems Specialist

Information Services 

541-346-6905

kirkj@uoregon.edu

Campus Mail Services Closed Fridays 6/14 – 8/14

Hello Campus Partners,

To minimize the impact on campus and to match the workload reduction during the UO Voluntary Summer Work Share Program, Campus Mail Services will be closed on Fridays June 14th through August 14, 2020.  During this time, the office will be closed and Campus Mail Services staff will not be available to pick-up, deliver, or process any out-going packages or incoming and outgoing USPS.

Services will function as normal Monday through Thursday each week except during the week of the July 4th holiday.  During that week, Campus Mail Services will also be closed on Thursday July 2nd.

For those departments who currently pick-up mail at Mail Services on Fridays, the Mail Services Coordinator will contact you to reschedule.

Thank you for your understanding during this schedule change.  We hope that you all take care of yourselves and enjoy your summer!

For any questions, please contact 541-346-3130 or uomailing@uoregon.edu.

Facilities Services reduced response times starting 6/14 through 8/14 during Summer Work Share Program

Facilities Liaisons and Employees of CPFM,

To support our employees participating in the summer workshare program, CPFM – Facilities Services will be operating with reduced response times on Fridays between June 14th and August 14th. The Work Control Center will maintain office hours on Friday from 8:00 am – 5:00 pm closing over the noon lunch hour. Urgent services will be available, but non-critical work requests will be responded to Mondays – Thursdays 7:00 am – 5:00 pm.

Please continue to submit requests the following ways:
 UO Call log: https://cgis.uoregon.edu/Calllog
 Email: mailto:workcontrolcenter@uoregon.edu
 Phone: 541-346-2319

For questions or concerns related to this notification please contact: Jeff Butler @ jbutler8@uoregon.edu.

 

Power Outage 2020 Update

Dear UO campus community,

We are writing to inform you and help you plan for upcoming planned power outages scheduled to take place across campus on Monday, June 1, and Tuesday, June 2.

These include:

  • Short, staggered outages during scheduled times starting at 8:00 a.m. on Monday, June 1, and lasting throughout the morning and early afternoon. Affected buildings are listed here.
  • A campus-wide shutdown at 8:00 a.m. on Tuesday, June 2, will result in a brief loss of power to all buildings on campus.

This is the same project originally slated to take place during spring break, but that has been rescheduled due to the COVID-19 outbreak. Both the impacted buildings and the outage schedule remain the same as the original project.

While we recognize that most of you are not on campus at present, it is important for you to consider how these outages might affect your equipment and your operations and to plan accordingly. For some, this may mean powering down equipment in advance of scheduled outages or taking additional steps.

If you would like assistance in planning for the outage, you may submit this survey to request help. The survey can be used to seek assistance in powering down and/or rebooting equipment on campus, including desktop computers.

The university does not expect major disruptions to its wired or wireless network on campus, or its core IT services such as email, Canvas, Zoom, DuckWeb, Banner, or Office 365 during this project.

We encourage you to familiarize yourself with the detailed timeline for these scheduled outages, which are posted on the June power outage webpage hosted by Campus Planning and Facilities Management. If you would like assistance in assessing potential impacts and planning for the outage, you may submit this survey to request help.

Additionally, we anticipate that on-campus operations will still be suspended at the start of June and building access will be limited. Individuals returning to campus to make preparations for the outages need to submit the appropriate access request forms.

We appreciate your flexibility and thank you for support in completing this critical utility maintenance.

Updates will be posted on the June power outage webpage and shared on Around the O.

For additional questions about the outages, please contact work control at workcontrolcenter@uoregon.edu or 541-346-2319.

Campus Planning and Facilities Management

Update: 13th Ave Repaving Week of 5/18

Update 6/5/2020: Bike markings install along 13th Avenue from Agate St to University St have been rescheduled to the week of 6/15 and is dependent on weather.  During install the street will remain open but with some minor disruption.  All other project related work is complete.

Update 5/21/2020: The repaving of 13th Ave has been completed and the street is reopened for traffic.  Due to the need for dry weather the paint striping work has been postponed to this Saturday, 5/23.  Western Asphalt Maintenance will perform this work.  The City of Eugene will perform their striping work on Tuesday/Wednesday, 5/26-27.   Another contractor, JBL, plans to install the thermoplastic bike markings the week of June 1st.  Campus users can expect minor disruptions to traffic and some parking restrictions in order to conduct this work. All this work is weather dependent and the schedule may change.  The contractors will keep the project manager updated if anything changes.

 

UPDATE 5/14/20:

For the finalized schedule, Wildish Construction will perform the cold plane mill on Tuesday (May 19th) and pave on Wednesday (May 20th). During this time, they will keep one lane open with limited, restricted access, and flaggers. Paint striping/bike street markings will happen afterward on Thursday (May 21st). This portion of work is being contracted separately by UO’s Transportation Services and Design and Construction.  All work is weather dependent.  The contractor will keep the project manager updated if anything changes.

 

Project Timeline: Week of  May 18, 2020

Building(s) or Area(s) Impacted:  13th Avenue from Agate Street to approximately 200 yards east of University Street.

Details: CPFM Design & Construction is tentatively planning the repaving of 13th Avenue from Agate Street to approximately 200 yards east of University Street. The project involves a partial asphalt mill and overlay to smooth out the street surface. Construction is tentatively planned for the week of May 18th. During this time, the street will remain open but be restricted to limited local traffic, some deliveries, and emergency vehicles.

It is advised that users seek alternative parking and routes, or limit vehicle access to buildings around the project during construction. Campus users can expect to see and hear heavy equipment, trucks, construction workers, possible jack-hammering, and the smell of hot asphalt.

Contact: If you have any questions or concerns, please contact Theo Davis, CPFM Project Manager, 541-346-1012

Closure of Riverfront Parkway underpass to Railroad

UPDATE 6/29/20: This work has been extended through the end of September.

Within the next few days, we will start to close off the extension of Riverfront Parkway that connects to the underpass under the railroad tracks. This is being shut down completely in association with the construction of the parking garage. As rework to the roadway, as well as large trucks accessing the site loaded with huge pieces of pre-cast concrete will make that extension an unsafe location for pedestrians, bikes and vehicles.

Access to the area of campus north of the railroad will need to occur through either the Garden Way underpass, or the access near the old EWEB heat plant.

Simon Ditton confirmed with the fire department that they would be able to access the north property through the EWEB route.

We will be installing detour signage on the construction fence that is being installed around the perimeter of the area, guiding people to the Garden Way Underpass.

This will remain closed until the garage work is complete, which will likely be near the end of June.

Please let me know if you have any questions.

Darin Dehle
Director, Design & Construction

https://map.uoregon.edu/construction-impacts

Parking Impacts at 13th Ave & Beech Street 3/23/20 – 4/17/20

UPDATE: This project has been extended to Friday, April 17th, 2020

UPDATE:  Ending date has been extended to Friday, April 10th, 2020

 

Begin:  Monday, March 23rd, 2020

End:     Friday, March 27, 2020  April 10th, 2020 April 17th, 2020

Building(s) or Area(s) Impacted:  Parking at 13th Ave and Beech Street

Services Impacted:  The parking spots at 13th Avenue and Beech Street on the north side of 13th will be converted to two ADA parking spots. An ADA ramp will be added, asphalt will be removed and replaced with concrete with ADA striping and the catch basin will be upgraded for ADA compliance. Two way traffic will be maintained on 13th Ave and on the sidewalk.

ContactLuke Helm, CPFM Owner’s Representative, 541-346-8216

Seeking Input: JSMA Reroof Project Phase 2

Begin:  June 16, 2020

End:  September 18, 2020

Building(s) or Area(s) Impacted:  JORDAN SCHNITZER MUSEUM OF ART

Information:  The JSMA Reroof Project Phase 2 will be completed this summer between June and September of 2020. Exact dates of the construction have not been determined pending input from stakeholders and the museum schedule. Staging will be in the east parking lot. A stair tower is required so all access to the roof will be from the exterior.  Please reach out to the Owners Rep with feedback or concerns.

ContactLuke Helm, CPFM Owner’s Representative, 541-346-8216

Lawrence Hall Steam & Domestic Hot Water Shutdown 3/17

Begin:  March 17, 2020 8:00 am

End:  March 17, 2020 2:00 pm

Building(s) or Area(s) Impacted:  LAWRENCE HALL

Scope:  Heating steam will be shutdown to Lawrence Hall East. All building heat and potentially domestic hot water will be briefly shutdown to repair a leaking steam valve in the utility tunnel.

Services Impacted:  Heating Steam & Domestic Hot Water Services

Contact:  For questions or concerns, please contact Kyle Wilson 541-346-2246, rwilson2@uoregon.edu

 

Onyx Bridge Fume Hood Shutdowns 3/25

Begin:  March 25, 2020 9:00 am

End:  March 25, 2020 4:00 pm

Building(s) or Area(s) Impacted:  ONYX BRIDGE – BUILDING WIDE FUME HOODS

Scope:  Fume hoods that serve ONYX Bridge need service requiring new belts alignments and inspections. The mechanical shop will be working through the building shutting down fume hoods. Each unit will only be down for thirty minutes or less.  Spring Break was selected to minimize impact to labs.

Services Impacted:  This will impact rooms 165, 168, 169, 170, 269, 270, 282, 367, 368, 371, 372, 379, 380, 461, 464, 466, 467, 468, 469A, 470 and restrooms fans.  While we have spent some time researching the impact if your room is not listed there is a chance it may still go offline.

Contact:  For questions or concerns, please contact Josh Chadwick at 541-913-3039 or Jchadwic@uoregon.edu.

McKenzie Hall Air Supply Shutdown 3/24

Update 3/30/2020: The parts needed to complete this work have not yet arrived. The repairs will progress once the parts have been received.

Begin: March 24, 2020 8:00 am

End: March 24, 2020 11:00 am Unknown

Building(s) or Area(s) Impacted: MCKENZIE HALL SECOND & THIRD FLOORS
Scope: Installation of a new bearing on air handling unit AHU5 motor.
Services Impacted: This will impact the second floor rooms 240A, 240B, 240C and L240 on the third floor this will affect rooms 340, 341, 342, 343, 345, 346, 347, 348, 349, 350 and 330 most of the third floor north end of the building. The air will be down for two hours. Impact to occupants should be minimal during this time.

Contact: For questions or concerns, please contact Josh Chadwick at 541-913-3039 or Jchadwic@uoregon.edu.

EMU Electrical Shutdown 3/23

Begin:  March 23, 2020 5:30 am

End:  March 23, 2020 3:00 pm

Building(s) or Area(s) Impacted:  Erb Memorial Union

Scope:  Transformer Replacement

Services Impacted:  Electrical Shutdown

Information:  This has been pre-coordinated and approved by EMU Facilities Liaisons.

Contact:  For questions or concerns, please contact Rick Tabor at 541-346-7511 or rtabor@uoregon.edu.

Chilled Water Shutdown Impacting Allen Hall 3/26

Begin:  March 26, 2020 6:00 am

End:  March 26, 2020 2:30 pm

Building(s) or Area(s) Impacted:  ALLEN HALL

Scope:  Chilled water shutdown to tie the hydronic water system into the new fan coil units.  New fan coil units will be located in the ceiling area of room 216 and hallway H227.

Services Impacted:  Building cooling

Extra Notes:  This does not impact the Data Center.  Spring break and half-day was selected to limit impact to occupants.

ContactGene Mowery, CPFM Owner’s Representative, 541-346-5593

Noise Advisory for Lawrence 306 Floor Prep

Begin:  March 25, 2020 7:30 am

End:  March 25, 2020 9:30 am

Building(s) or Area(s) Impacted:  LAWRENCE HALL 306

Information:  On March 25th, UO Facilities will be preparing room 306 for floor finish upgrades. Building occupants in adjacent areas (including areas directly below) can expect to hear intermittent noise and vibration due to spot grinding on concrete floor. The noise and vibration is expected to last for up to 2 hours, and will be conducted during early morning business hours (7:30 am to 9:30 am). No utility disruptions or shutoffs are expected at this time, however, if there are any more, then an additional notice will be distributed.

Contact:  For questions or concerns, please contact Justin Grishkin at 541-346-5242

McKenzie Hall 240A & 240C Construction Activities 3/21 – 4/14

Update 4/6/2020: Due to unforeseen issues with the ceiling grid, this project has been extended and is expected to be completed on Tuesday, April 14, 2020.

Begin:  March 21, 2020

EndMarch 29, 2020 April 14, 2020

Building(s) or Area(s) Impacted:  MCKENZIE HALL CLASSROOMS 240A & 240C

Information:  Phase 2 of the McKenzie Hall 240A and 240C classroom project will be completed during spring break. Ceiling tiles and overhead lighting will be replaced. The contractor will need both classrooms for the duration of the project but impact outside of the classrooms will be minimal.  Please expect normal noise and congestion associated with construction activities.

 

ContactLuke Helm, CPFM Owner’s Representative, 541-346-8216

Streisinger Hall – Brief water supply interruptions 3/25 – 3/27

Begin: March 25, 2020
End: March 27, 2020

Building(s) or Area(s) Impacted: Streisigner Hall – Building Wide
Scope: Due to repairs to the water supply, occupants may notice 1 to 5-minute interruptions throughout the day on fixtures throughout the building while crews identified what water line needs to be shut down for repairs.

Services Impacted: Domestic cold and hot water services

Contact: For questions or concerns, please contact Ron Warren rwarren@uoregon.edu 541 515-4728.

Klamath Hall Exterior Window Washing 3/6 – 3/8

Begin:  March 6, 2020 at 8:00 am

End:      March 8, 2020 at 5:00 pm

Building Impacted: Klamath Hall

Scope: The exterior windows will be washed.

Services Impacted: Due to the use of the lift, sidewalks and walkways may be partially blocked, but will not interfere with ADA entrances.

Extra Notes: Work will be performed by DDJ.

Special Instructions: Please close all exterior windows on these dates.

Contact: Kevin Farthing at 541-359-6633 or kfarthin@uoregon.edu

Transportation Services Closure 3/2 – 3/3

Campus Community,

Transportation Services is launching a new parking management software. This software stores all of the permits, citations, and customer information. To facilitate the transition, the Transportation Services office will be closed Monday, March 2 through 1 pm March 3. We will still have parking enforcement, and the Access Shuttle will run as usual.

Any contractors who need keys will need to pick up on Friday or wait until Tuesday afternoon. 

Contact:

James McGladrey

Field Operations Manager

Transportation Services

541-346-2676

Concrete Grinding and Patching by Bean, Willamette, Huestis, and EMU 2/24 – 2/28

Begin:  February 24, 2020

End:      February 28, 2020

Building(s) or Area(s) Impacted:  (see map below)

South and East side of Bean Hall
Walkway between Willamette Hall and Huestis Hall
South side of Willamette Hall heading West
Lawn area South of the EMU off the corner of 15th and University Street

Scope: The Maintenance Support crew will be conducting another round of concrete grinding and patching of trip hazards.

Services Impacted:  Access and Noise

Contact:  For questions or concerns, please contact Work Control Center at 346-2319 or workcontrolcenter@uoregon.edu.

Campus Mail Services is Moving!!

Message to All Campus Partners Regarding Campus Mail Services:

Campus Mail Services is now part of Finance and Administration Shared Services.  We will be moving the shipping and delivery operations to our new space in the CPFM Warehouse/Shops building at 1295 Franklin Blvd, Building 130.  The move will take place on the morning of Friday, February 28th and the shipping operation should be back up and ready for business in the new location at noon that day.  There will be signage in place to assist with locating the customer entrance.  Campus Mail delivery and pick-up will continue according to the usual schedules.

The main contact phone number for Campus Mail Services operations will remain the same, 541-346-3130.  The email contact is also the same at uomailing@uoregon.edu.

For questions or concerns, please contact the Associate Director of FASS Business Operations, Bobbi Bengtson at 541-346-7858.

https://map.uoregon.edu/5736e1249

Spring break power outages postponed

Update 3/12/20

Spring break power outages postponed

The spring break power outages have been postponed. The outages were originally scheduled March 23-24 to allow for critical utility maintenance and testing.

“Because of the steps the UO has taken to help limit the spread of the novel coronavirus, we have made the decision to postpone the power outages,” said Mike Harwood, associate vice president of Campus Planning and Facilities Management. “This will keep staff available to be part of the university’s response to the virus.”

CPFM is working closely with the Incident Command Team and will reassess the situation in mid-April.

For questions, contact the CPFM Work Control Center at 541-346-2319 or visit the power outage website for updates.

For information about the UO’s response to the virus, visit the coronavirus webpage.

https://around.uoregon.edu/content/spring-break-power-outages-postponed

_____________________________________________________________________________________________________________________

 

The Utilities and Energy department will conduct maintenance on feeder breakers that will require short duration power outages on Monday, March 23rd and Tuesday, March 24th. Most buildings on campus will experience brief duration power outages lasting approximately 10 minutes plus building restoration time. This utility maintenance is critical for the continued safe operation of the campus electrical system.

On Monday, the feeder shutdowns and planned outages will start at 8:00 am and buildings will experience a brief outage at a scheduled time based on building feeder. On Tuesday, the entire campus will move from EWEB power onto full campus power temporarily to test the backup generator system at the Central Power Station at 8:00 am. During the testing, the power to campus may be lost if a portion of the system does not perform as expected.

To see up to date information visit the Spring Break Shutdown Website 

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