Power Outage 2020 Update

Dear UO campus community,

We are writing to inform you and help you plan for upcoming planned power outages scheduled to take place across campus on Monday, June 1, and Tuesday, June 2.

These include:

  • Short, staggered outages during scheduled times starting at 8:00 a.m. on Monday, June 1, and lasting throughout the morning and early afternoon. Affected buildings are listed here.
  • A campus-wide shutdown at 8:00 a.m. on Tuesday, June 2, will result in a brief loss of power to all buildings on campus.

This is the same project originally slated to take place during spring break, but that has been rescheduled due to the COVID-19 outbreak. Both the impacted buildings and the outage schedule remain the same as the original project.

While we recognize that most of you are not on campus at present, it is important for you to consider how these outages might affect your equipment and your operations and to plan accordingly. For some, this may mean powering down equipment in advance of scheduled outages or taking additional steps.

If you would like assistance in planning for the outage, you may submit this survey to request help. The survey can be used to seek assistance in powering down and/or rebooting equipment on campus, including desktop computers.

The university does not expect major disruptions to its wired or wireless network on campus, or its core IT services such as email, Canvas, Zoom, DuckWeb, Banner, or Office 365 during this project.

We encourage you to familiarize yourself with the detailed timeline for these scheduled outages, which are posted on the June power outage webpage hosted by Campus Planning and Facilities Management. If you would like assistance in assessing potential impacts and planning for the outage, you may submit this survey to request help.

Additionally, we anticipate that on-campus operations will still be suspended at the start of June and building access will be limited. Individuals returning to campus to make preparations for the outages need to submit the appropriate access request forms.

We appreciate your flexibility and thank you for support in completing this critical utility maintenance.

Updates will be posted on the June power outage webpage and shared on Around the O.

For additional questions about the outages, please contact work control at workcontrolcenter@uoregon.edu or 541-346-2319.

Campus Planning and Facilities Management

Update: 13th Ave Repaving Week of 5/18

Update 6/5/2020: Bike markings install along 13th Avenue from Agate St to University St have been rescheduled to the week of 6/15 and is dependent on weather.  During install the street will remain open but with some minor disruption.  All other project related work is complete.

Update 5/21/2020: The repaving of 13th Ave has been completed and the street is reopened for traffic.  Due to the need for dry weather the paint striping work has been postponed to this Saturday, 5/23.  Western Asphalt Maintenance will perform this work.  The City of Eugene will perform their striping work on Tuesday/Wednesday, 5/26-27.   Another contractor, JBL, plans to install the thermoplastic bike markings the week of June 1st.  Campus users can expect minor disruptions to traffic and some parking restrictions in order to conduct this work. All this work is weather dependent and the schedule may change.  The contractors will keep the project manager updated if anything changes.

 

UPDATE 5/14/20:

For the finalized schedule, Wildish Construction will perform the cold plane mill on Tuesday (May 19th) and pave on Wednesday (May 20th). During this time, they will keep one lane open with limited, restricted access, and flaggers. Paint striping/bike street markings will happen afterward on Thursday (May 21st). This portion of work is being contracted separately by UO’s Transportation Services and Design and Construction.  All work is weather dependent.  The contractor will keep the project manager updated if anything changes.

 

Project Timeline: Week of  May 18, 2020

Building(s) or Area(s) Impacted:  13th Avenue from Agate Street to approximately 200 yards east of University Street.

Details: CPFM Design & Construction is tentatively planning the repaving of 13th Avenue from Agate Street to approximately 200 yards east of University Street. The project involves a partial asphalt mill and overlay to smooth out the street surface. Construction is tentatively planned for the week of May 18th. During this time, the street will remain open but be restricted to limited local traffic, some deliveries, and emergency vehicles.

It is advised that users seek alternative parking and routes, or limit vehicle access to buildings around the project during construction. Campus users can expect to see and hear heavy equipment, trucks, construction workers, possible jack-hammering, and the smell of hot asphalt.

Contact: If you have any questions or concerns, please contact Theo Davis, CPFM Project Manager, 541-346-1012

Closure of Riverfront Parkway underpass to Railroad

Within the next few days, we will start to close off the extension of Riverfront Parkway that connects to the underpass under the railroad tracks. This is being shut down completely in association with the construction of the parking garage. As rework to the roadway, as well as large trucks accessing the site loaded with huge pieces of pre-cast concrete will make that extension an unsafe location for pedestrians, bikes and vehicles.

Access to the area of campus north of the railroad will need to occur through either the Garden Way underpass, or the access near the old EWEB heat plant.

Simon Ditton confirmed with the fire department that they would be able to access the north property through the EWEB route.

We will be installing detour signage on the construction fence that is being installed around the perimeter of the area, guiding people to the Garden Way Underpass.

This will remain closed until the garage work is complete, which will likely be near the end of June.

Please let me know if you have any questions.

Darin Dehle
Director, Design & Construction

https://map.uoregon.edu/construction-impacts

Parking Impacts at 13th Ave & Beech Street 3/23/20 – 4/17/20

UPDATE: This project has been extended to Friday, April 17th, 2020

UPDATE:  Ending date has been extended to Friday, April 10th, 2020

 

Begin:  Monday, March 23rd, 2020

End:     Friday, March 27, 2020  April 10th, 2020 April 17th, 2020

Building(s) or Area(s) Impacted:  Parking at 13th Ave and Beech Street

Services Impacted:  The parking spots at 13th Avenue and Beech Street on the north side of 13th will be converted to two ADA parking spots. An ADA ramp will be added, asphalt will be removed and replaced with concrete with ADA striping and the catch basin will be upgraded for ADA compliance. Two way traffic will be maintained on 13th Ave and on the sidewalk.

ContactLuke Helm, CPFM Owner’s Representative, 541-346-8216

Seeking Input: JSMA Reroof Project Phase 2

Begin:  June 16, 2020

End:  September 18, 2020

Building(s) or Area(s) Impacted:  JORDAN SCHNITZER MUSEUM OF ART

Information:  The JSMA Reroof Project Phase 2 will be completed this summer between June and September of 2020. Exact dates of the construction have not been determined pending input from stakeholders and the museum schedule. Staging will be in the east parking lot. A stair tower is required so all access to the roof will be from the exterior.  Please reach out to the Owners Rep with feedback or concerns.

ContactLuke Helm, CPFM Owner’s Representative, 541-346-8216

Lawrence Hall Steam & Domestic Hot Water Shutdown 3/17

Begin:  March 17, 2020 8:00 am

End:  March 17, 2020 2:00 pm

Building(s) or Area(s) Impacted:  LAWRENCE HALL

Scope:  Heating steam will be shutdown to Lawrence Hall East. All building heat and potentially domestic hot water will be briefly shutdown to repair a leaking steam valve in the utility tunnel.

Services Impacted:  Heating Steam & Domestic Hot Water Services

Contact:  For questions or concerns, please contact Kyle Wilson 541-346-2246, rwilson2@uoregon.edu

 

Onyx Bridge Fume Hood Shutdowns 3/25

Begin:  March 25, 2020 9:00 am

End:  March 25, 2020 4:00 pm

Building(s) or Area(s) Impacted:  ONYX BRIDGE – BUILDING WIDE FUME HOODS

Scope:  Fume hoods that serve ONYX Bridge need service requiring new belts alignments and inspections. The mechanical shop will be working through the building shutting down fume hoods. Each unit will only be down for thirty minutes or less.  Spring Break was selected to minimize impact to labs.

Services Impacted:  This will impact rooms 165, 168, 169, 170, 269, 270, 282, 367, 368, 371, 372, 379, 380, 461, 464, 466, 467, 468, 469A, 470 and restrooms fans.  While we have spent some time researching the impact if your room is not listed there is a chance it may still go offline.

Contact:  For questions or concerns, please contact Josh Chadwick at 541-913-3039 or Jchadwic@uoregon.edu.

McKenzie Hall Air Supply Shutdown 3/24

Update 3/30/2020: The parts needed to complete this work have not yet arrived. The repairs will progress once the parts have been received.

Begin: March 24, 2020 8:00 am

End: March 24, 2020 11:00 am Unknown

Building(s) or Area(s) Impacted: MCKENZIE HALL SECOND & THIRD FLOORS
Scope: Installation of a new bearing on air handling unit AHU5 motor.
Services Impacted: This will impact the second floor rooms 240A, 240B, 240C and L240 on the third floor this will affect rooms 340, 341, 342, 343, 345, 346, 347, 348, 349, 350 and 330 most of the third floor north end of the building. The air will be down for two hours. Impact to occupants should be minimal during this time.

Contact: For questions or concerns, please contact Josh Chadwick at 541-913-3039 or Jchadwic@uoregon.edu.

EMU Electrical Shutdown 3/23

Begin:  March 23, 2020 5:30 am

End:  March 23, 2020 3:00 pm

Building(s) or Area(s) Impacted:  Erb Memorial Union

Scope:  Transformer Replacement

Services Impacted:  Electrical Shutdown

Information:  This has been pre-coordinated and approved by EMU Facilities Liaisons.

Contact:  For questions or concerns, please contact Rick Tabor at 541-346-7511 or rtabor@uoregon.edu.

Chilled Water Shutdown Impacting Allen Hall 3/26

Begin:  March 26, 2020 6:00 am

End:  March 26, 2020 2:30 pm

Building(s) or Area(s) Impacted:  ALLEN HALL

Scope:  Chilled water shutdown to tie the hydronic water system into the new fan coil units.  New fan coil units will be located in the ceiling area of room 216 and hallway H227.

Services Impacted:  Building cooling

Extra Notes:  This does not impact the Data Center.  Spring break and half-day was selected to limit impact to occupants.

ContactGene Mowery, CPFM Owner’s Representative, 541-346-5593

Noise Advisory for Lawrence 306 Floor Prep

Begin:  March 25, 2020 7:30 am

End:  March 25, 2020 9:30 am

Building(s) or Area(s) Impacted:  LAWRENCE HALL 306

Information:  On March 25th, UO Facilities will be preparing room 306 for floor finish upgrades. Building occupants in adjacent areas (including areas directly below) can expect to hear intermittent noise and vibration due to spot grinding on concrete floor. The noise and vibration is expected to last for up to 2 hours, and will be conducted during early morning business hours (7:30 am to 9:30 am). No utility disruptions or shutoffs are expected at this time, however, if there are any more, then an additional notice will be distributed.

Contact:  For questions or concerns, please contact Justin Grishkin at 541-346-5242

McKenzie Hall 240A & 240C Construction Activities 3/21 – 4/14

Update 4/6/2020: Due to unforeseen issues with the ceiling grid, this project has been extended and is expected to be completed on Tuesday, April 14, 2020.

Begin:  March 21, 2020

EndMarch 29, 2020 April 14, 2020

Building(s) or Area(s) Impacted:  MCKENZIE HALL CLASSROOMS 240A & 240C

Information:  Phase 2 of the McKenzie Hall 240A and 240C classroom project will be completed during spring break. Ceiling tiles and overhead lighting will be replaced. The contractor will need both classrooms for the duration of the project but impact outside of the classrooms will be minimal.  Please expect normal noise and congestion associated with construction activities.

 

ContactLuke Helm, CPFM Owner’s Representative, 541-346-8216

Streisinger Hall – Brief water supply interruptions 3/25 – 3/27

Begin: March 25, 2020
End: March 27, 2020

Building(s) or Area(s) Impacted: Streisigner Hall – Building Wide
Scope: Due to repairs to the water supply, occupants may notice 1 to 5-minute interruptions throughout the day on fixtures throughout the building while crews identified what water line needs to be shut down for repairs.

Services Impacted: Domestic cold and hot water services

Contact: For questions or concerns, please contact Ron Warren rwarren@uoregon.edu 541 515-4728.

Klamath Hall Exterior Window Washing 3/6 – 3/8

Begin:  March 6, 2020 at 8:00 am

End:      March 8, 2020 at 5:00 pm

Building Impacted: Klamath Hall

Scope: The exterior windows will be washed.

Services Impacted: Due to the use of the lift, sidewalks and walkways may be partially blocked, but will not interfere with ADA entrances.

Extra Notes: Work will be performed by DDJ.

Special Instructions: Please close all exterior windows on these dates.

Contact: Kevin Farthing at 541-359-6633 or kfarthin@uoregon.edu

Transportation Services Closure 3/2 – 3/3

Campus Community,

Transportation Services is launching a new parking management software. This software stores all of the permits, citations, and customer information. To facilitate the transition, the Transportation Services office will be closed Monday, March 2 through 1 pm March 3. We will still have parking enforcement, and the Access Shuttle will run as usual.

Any contractors who need keys will need to pick up on Friday or wait until Tuesday afternoon. 

Contact:

James McGladrey

Field Operations Manager

Transportation Services

541-346-2676

Concrete Grinding and Patching by Bean, Willamette, Huestis, and EMU 2/24 – 2/28

Begin:  February 24, 2020

End:      February 28, 2020

Building(s) or Area(s) Impacted:  (see map below)

South and East side of Bean Hall
Walkway between Willamette Hall and Huestis Hall
South side of Willamette Hall heading West
Lawn area South of the EMU off the corner of 15th and University Street

Scope: The Maintenance Support crew will be conducting another round of concrete grinding and patching of trip hazards.

Services Impacted:  Access and Noise

Contact:  For questions or concerns, please contact Work Control Center at 346-2319 or workcontrolcenter@uoregon.edu.

Campus Mail Services is Moving!!

Message to All Campus Partners Regarding Campus Mail Services:

Campus Mail Services is now part of Finance and Administration Shared Services.  We will be moving the shipping and delivery operations to our new space in the CPFM Warehouse/Shops building at 1295 Franklin Blvd, Building 130.  The move will take place on the morning of Friday, February 28th and the shipping operation should be back up and ready for business in the new location at noon that day.  There will be signage in place to assist with locating the customer entrance.  Campus Mail delivery and pick-up will continue according to the usual schedules.

The main contact phone number for Campus Mail Services operations will remain the same, 541-346-3130.  The email contact is also the same at uomailing@uoregon.edu.

For questions or concerns, please contact the Associate Director of FASS Business Operations, Bobbi Bengtson at 541-346-7858.

https://map.uoregon.edu/5736e1249

Spring break power outages postponed

Update 3/12/20

Spring break power outages postponed

The spring break power outages have been postponed. The outages were originally scheduled March 23-24 to allow for critical utility maintenance and testing.

“Because of the steps the UO has taken to help limit the spread of the novel coronavirus, we have made the decision to postpone the power outages,” said Mike Harwood, associate vice president of Campus Planning and Facilities Management. “This will keep staff available to be part of the university’s response to the virus.”

CPFM is working closely with the Incident Command Team and will reassess the situation in mid-April.

For questions, contact the CPFM Work Control Center at 541-346-2319 or visit the power outage website for updates.

For information about the UO’s response to the virus, visit the coronavirus webpage.

https://around.uoregon.edu/content/spring-break-power-outages-postponed

_____________________________________________________________________________________________________________________

 

The Utilities and Energy department will conduct maintenance on feeder breakers that will require short duration power outages on Monday, March 23rd and Tuesday, March 24th. Most buildings on campus will experience brief duration power outages lasting approximately 10 minutes plus building restoration time. This utility maintenance is critical for the continued safe operation of the campus electrical system.

On Monday, the feeder shutdowns and planned outages will start at 8:00 am and buildings will experience a brief outage at a scheduled time based on building feeder. On Tuesday, the entire campus will move from EWEB power onto full campus power temporarily to test the backup generator system at the Central Power Station at 8:00 am. During the testing, the power to campus may be lost if a portion of the system does not perform as expected.

To see up to date information visit the Spring Break Shutdown Website 

 

 

 

Chilled Water & Cooling Shutdown Impacting All of Huestis, Willamette, Klamath Hall, Onyx Bridge and Streisinger Hall 1/13 – 2/12

Update 2/5/20 from Denise Stewart – In order to insulate the piping so it will not sweat/condense when the chilled water is turned back on, this shutdown has been extended. The work is expected to be completed on Wednesday, February 12th.

Update 1/13/20 8:20 pm: From Jim Cody, Associate Director of Facilities Services:

Chilled water will be off to Klamath, Onyx Bridge, Streisinger, Huestis, and Willamette, including all processed cooling water loops until approximately noon on Tuesday, January 14th. Contractors are working overnight to install a bypass to allow most buildings to receive chilled water. Klamath and Onyx Bridge will continue to be without chilled water until the February 7th date identified in the initial shutdown.

For any questions or concerns, please contact Denise Stewart at 541-335-1258.

Update 1/13/20: In order to accommodate this chilled water shutdown request, both Huestis Hall and Willamette Hall will also be without chilled water for the duration.

 

Begin:  January 13, 2020

End:  February 7 12, 2020

Building(s) or Area(s) Impacted: All of Huestis, Willamette, Klamath Hall, Onyx Bridge and Streisinger Hall

Services Impacted:  Chilled Water and Cooling

ContactDenise Stewart 541-335-1258

Scope:  As part of the 3rd-floor renovation, we need an extended chilled water shutdown to replace piping in the basement of Klamath Hall. We have selected January 13 through February 7 12 to perform the work and the shutdown during a period the outside air temperatures are cool, and the demand for cooling of spaces is least likely.

Special Instructions:

If you find that a cooling source is needed, please contact the Owners Rep (Denise Stewart) who can provide temporary measures. The Owners Rep is currently planning to provide supplemental cooling to the Human Anatomy Lab, Klamath B53.

The below plan shows the area of work in the Klamath basement outside of mechanical spaces.

New Date! Building 130 – Water Shutdown Now 1/14

Sent: Friday, January 10, 2020 3:29 PM

Update – The contractor had more issues than anticipated with the shutdown this week. They were not able to fully close the valve to do the necessary work. We have now identified the problem and are going to perform the work on Tuesday, 1/14, from roughly 7 am to 2 pm.

Bathrooms will be available to use in the Admin Quonset or the Central Power Station during the shutdown.

Thank you for your patience,

Contact:  Tim Allenbaugh 541-346-8214

Sent: Thursday, January 2, 2020 10:45 AM

Sent: Monday, December 30, 2019 2:05 PM

BeginThursday Wednesday, January 2 at 7 am Wednesday, January 8 Tuesday, January 14th at 7 am

EndThursday Wednesday, January 2 at 11 am  Wednesday, January 8 Tuesday, January 14th at 2 pm

Scope: Capping an auxiliary water service line to the building.

Buildings Impacted:  Physical Plant Warehouse & Shop Building 130

Services Impacted:   Brief loss of pressure while contractors figure out which valve to shutoff before capping.  Water services will be shut down from 7 am – 2 pm impacting restrooms and sinks building wide.

Work Performed By:  Preferred Construction

Contact:  Tim Allenbaugh 541-346-8214

Update Regarding Revised Building Access Request Process

Revised Building Access Request Process Notification

UPDATE

As a result of further consideration informed by feedback received from the campus community, Campus Planning & Facilities Management (CPFM) will initiate the initial phase of a revised key distribution process to streamline processes and improve building security and access. Follow up phases and modifications to the process will result from the work of a Building Access Advisory Committee to be formed over the next year.

Beginning 1/2/2020, this initial phase will transition away from the previous refundable key deposit system to a no-fee based system for initial, non-consignment key requests.  Non-refundable fees will only be charged to requesting Departments for consignment (department managed loaner/check out keys) and lost/replacement key requests.  Departments are accountable for all keys issued on behalf of the Department and will continue to be responsible for all costs associated with Departmental re-keying requests as well as re-keying activities resulting from lost, stolen or misplaced keys operating doors opened by individual, sub-master, and building master keys.

Individual key holders and Departments who received keys on or before 1/2/2020 and paid a deposit will receive refunds upon request during a time frame to be determined and communicated in the next few weeks.

University keys are the property of the University of Oregon, and therefore it is imperative key management records are accurate to ensure all keys are accounted for. The Key and Access office will continue to track all issued keys by individual user via the access request form (https://emu.uoregon.edu/key-and-access-office).  Departments are allowed to take the key from a leaving/transferring employee and assign it to another employee without returning it to the Key and Access office by processing the same access request form as an initial access request. In all cases, the final key holder will be required to sign the Key Issuance form officially transferring the possession of the key from the previous to current key holder.

Fee Structure:

Key Description Fee
Replacement Building Exterior/ Individual Room Door Key $10
Departmental Consignment Keys $10
Replacement Department Master Key (building sub-master key) $40
Replacement Building Master Keys (requires CPFM Facilities approval) $80

 

Other Access Fees Add/Delete/Updates
Individual Key-pad Programming

(Modifications to Locknetic and Omni locks)

$65/hour

(Time & Material Charge)

To request building access, visit the Key and Access website at https://emu.uoregon.edu/key-and-access-office and select the appropriate form along the right side of the page.

Key distribution and access control is managed by CPFM Facilities Services as part of the EMU ID Card Services Key and Access Office.

 

Onyx East Elevator Closure 12/24 – 12/26 & 12/31 – 1/2

Building Occupants,

To ensure building security over the holiday, the Onyx east elevator will be closed on the following dates/times:

 

  • 12/24 11:00 AM through 12/26 7:00 AM
  • 12/31 at 5:00 PM through 1/2  7:00 AM

The Onyx west elevator and the Willamette Hall elevators are not impacted by this closure.

Thank you for your patience and understanding.

MAP OF ALTERNATE ROUTES

Access Notice for Streisinger and Columbia Halls

Start:  November 27, 2019

Stop: Unknown; updates will be communicated

Buildings Impacted:  Columbia Hall and Streisinger Hall

Doors Impacted: Doors without AMAG Access

  • Streisinger South 2nd Floor Exterior
  • Columbia South Exterior

Contact:  Kevin Farthing

Details:  Due to an access control issue, we have rekeyed the above doors to a Facilities masters key.

Special Instructions:  The AMAG system is still functional.  Access is only available through doors controlled by the AMAG system.  If your proxy card doesn’t work, you can request access by calling UOPD at 541-346-2919.

CPFM Work Control Center Closed 11/28 – 11/29

Campus Community,

The CPFM Work Control Center will be closed over the long holiday weekend. If you have a building or grounds emergency during the holiday closure or over the weekend, please contact UOPD Dispatch at 541-346-2919. UOPD can reach us after hours via our on-call staff.

https://police.uoregon.edu/contact-us

Have a safe and happy Thanksgiving.