Lawrence Hall Electrical Shutdown 6/12/20

Begin:  Friday, June 12th, 2020 at 7:00 am

End:      Friday, June 12th, 2020 at 3:00 pm

Building or Area Impacted:  Lawrence Hall

Scope:  Transformer repair requiring an 8 hour electrical shut down.

Services Impacted:  Building power will be turned off at the main transformer during this time.  This includes elevators and the HVAC system.

Special Instructions:  Please shut down all multi-function copier devices as well as any printers during scheduled power outages. The software on these machines can be negatively affected due to the power surge when power is turned back on, a power surge can corrupt the clone files in the machines, and can change preconfigured settings.

Work Performed By:  U&E Utility electricians and Utility contractor.

Contact:   Rick Tabor, CPFM Interim Co-Dir Utilities and Facilities Management, 541-346-7511.

Allen Hall Water Intrusion 5/9/20

This email is intended to provide information regarding the water intrusion event in Allen Hall on 5-9-2020. Specific areas impacted, mitigation planning, an overview of the process, and insurance process guidelines are included below.

The cause of the water intrusion is related to a piece of HVAC equipment above the ceiling at the South end of H301. The specific cause has yet to be determined, but the unit has been turned off and the leak has been halted.

Areas impacted include rooms H301, 302, H318, 319, 319A, & 221. The areas will be contained and dried over the coming days. Access may be challenging during this time. We anticipate mitigation set up to begin on Monday 5-11-2020 in the afternoon. Minimal amounts of impacts to building finishes will be conducted, and noisy equipment will be used for days to dry affected materials. It is imperative that the equipment is left alone to run uninterrupted to promulgate drying.

The mitigation process is tasked with drying all affected materials with the ultimate goal of limiting demolition and preventing mold growth. The mitigation process is managed by Environmental Health & Safety.

The reconstruction process is tasked with returning the space to finished and operational status. The reconstruction process is managed by CPFM.

Both mitigation and reconstruction are conducted by University staff whenever possible to save money and reduce complications associated with the work. Outside contractors are used when mitigation or reconstruction scopes exceed our available staff or equipment resources.

Individual departments are responsible for inventorying damaged non-building related items, such as computers, office furnishings, lab equipment, etc. The Office of Risk Management within Safety & Risk Services is available to provide guidance, inventory forms, and other information on the insurance process associated with these claims. This information can be found at https://safety.uoregon.edu/property-claims.

HEDCO 230S Remodeling Advisory 5/18/20 – 6/18/20

Begin:  Monday, May 18th, 2020

End:      Thursday, June 18th, 2020

Building or Area Impacted:  HEDCO 230S

Scope:  Remodeling work on room 230S will include electrical, ducting, carpentry, glass installation, new carpeting, and painting.

Services Impacted:

  • Users can expect to hear normal and occasional construction noises such as hammering, cutting, and drilling,
  • Installers will be entering/exiting the building with tools and materials during normal business hours.
  • The HVAC is expected to be shut down from May 18th-21st to perform a modification on the existing system.
  • No additional utility/HVAC disruptions or shutoffs are expected at this time for this work.

Special Instructions:  Please shut down all multi-function copier devices as well as any printers during scheduled power outages. The software on these machines can be negatively affected due to the power surge when power is turned back on, a power surge can corrupt the clone files in the machines, and can change preconfigured settings.

Work Performed By:  Lease Crutcher Lewis and their subcontractors

ContactTheo Davis, CPFM Project Manager, 541-346-1012

Willamette Hall HVAC Upgrade in 100 and 100A 5/4/20 – 7/30/20

Update 6/2/2020: The HVAC upgrade to Willamette 100A is still underway and the upgrade in Willamette 100 will start on 6/16 and run through 7/30.

Begin:  Monday, May 4th, 2020

End:      Friday, May 29th, 2020 Thursday, July 30th, 2020

Building or Areas Impacted:  Willamette Hall Classroom 100 and AV room 100A

Scope:  This project involves upgrading the HVAC system in room 100A.

Services Impacted:

  • Construction activities involve minor demolition and construction related noise.
  • Electrical and HVAC services will be briefly disrupted to the Willamette 100 classroom zone.

Special Instructions:  Please shut down all multi-function copier devices as well as any printers during scheduled power outages. The software on these machines can be negatively affected due to the power surge when power is turned back on, a power surge can corrupt the clone files in the machines, and can change preconfigured settings.

Work Performed By:   Phoenix Mechanical and CPFM Facilities Services

ContactMartina Oxoby, CPFM Owner’s Representative, 541-346-5880

UPDATE: Klamath Hall (Basement – 2nd Floor) Electrical Shutdown

UPDATE 4/16/20:  The electrical shutdown has been delayed until a later date due to the University’s response to the social distancing recommendations.  The revised date is TBD and will be decided as the CoVid-19 protocols change over the coming weeks.

UPDATE 4/6/20:  This shutdown has been rescheduled for Saturday, April 25th, 2020

UPDATE 3/30/20:  This event has been postponed.  We will reschedule and send out a notice for the same shutdown and duration.

———————-

Begin: Saturday morning, April 4th, 2020 at 5:00 am  Saturday morning, April 25th, 2020 at 5:00 am

End: Saturday evening, April 4th, 2020 at 5:00 pm   Saturday evening, April 25th, 2020 at 5:00 pm

Building or Area Impacted: Klamath Hall – Basement through the 2nd Floor

Scope: The electrical infrastructure improvement project needs to supply existing bus-duct with a new power source.

Services Impacted:

  • Power and building systems will be offline, except for the third floor.
  • This will affect electrical, exhaust, fume hoods, heating, HVAC, lab vacuum, and chilled water.

Extra Notes: Contractors can/will provide temporary power to freezers and high priority equipment. Please contact us prior to the shutdown if temporary power is needed.

Special Instructions:

  • Please close fume hood sashes the night before.
  • Please shut down all multi-function copier devices as well as any printers during scheduled power outages. The software on these machines can be negatively affected due to the power surge when power is turned back on, a power surge can corrupt the clone files in the machines, and can change preconfigured settings.

Work Performed By: Lease Crutcher Lewis

Contact: Denise Stewart, CPFM Owner’s Representative, 541-346-2280 or 541-335-1258

Postponed – Transportation Services Building Remodeling Advisory 4/6/20 – 5/1/20

UPDATE:  This project has been postponed due to capacity issues related to the university’s response to COVID-19.  We will send a notice when a new date has been established.

 

Begin:   Monday, April 6th, 2020  Postponed

End:       Friday, May 1st, 2020

Building and Areas Impacted:  Transportation Services

  • The majority of the work will occur in rooms 100, 102, 103, 105, 106, 110, 111 and H107, however minor related work may occur in other parts of the building.

Scope:  Remodeling work throughout the Transportation Services building.  This includes moving, demo, carpentry, electrical, HVAC, fire alarms, and paint.

Services Impacted:

  • Users can expect to hear normal and occasional construction noises such as hammering and drilling.
  • Installers entering/exiting the building with tools and materials during normal business hours.
  • No utility/HVAC disruptions or shutoffs are expected at this time for this work.

Special Instructions:  Please shut down all multi-function copier devices as well as any printers during scheduled power outages. The software on these machines can be negatively affected due to the power surge when power is turned back on, a power surge can corrupt the clone files in the machines, and can change preconfigured settings.

Work Performed By:  Preferred Construction and their subs, along with UO Facilities Construction Services and Information Services staff.

ContactTheo Davis, CPFM Project Manager, 541-346-1012

Gerlinger Annex Odor Advisory 3/18/20

Begin:  Wednesday, March 18th, 2020 at 8:00 am

End:      Wednesday, March 18th, 2020 at 5:00 pm

Building or Area Impacted:  Gerlinger Annex

Scope:  PE & Rec will screen and seal the hardwood floors in Gerlinger Annex 54.

Services Impacted:  The contractor will apply a new seal to the floors, which can create an odor in the area around Gerlinger Annex that some people find unpleasant.  The odor may linger for a few days after completion.

Extra Notes:  The project should be completed by the end of the day.

Work Performed By:   New Dimension Hardwood Floors

ContactCody Weaver, PE and Rec Assistant Director for Facilities, 541-346-8993

Klamath Hall Supply Air and Fire Alarm Shutdown 3/23/20

Date Revision:  This shutdown has been moved to Monday, March 23rd.

 

BeginSaturday, March 14th, 2020 at 6:00 am  Monday, March 23rd, 2020 at 6:00 am

End: Saturday, March 14th, 2020 at 3:00 pm  Monday, March 23rd, 2020 at 3:00 pm

Building or Area Impacted:  Klamath Hall

Scope:  Renovation contractor needs to revise power source to electrical panels.

Services Impacted:  This requires shutting down supply air to level 2 and the building’s fire alarm.

Extra Notes:  Fire watch will be conducted during this time.

Work Performed By:  Lease Crutcher Lewis

ContactDenise Stewart, CPFM Owner’s Representative, 541-346-2280 or 541-335-1258

McKenzie Hall Air Supply Shutdown 3/24

Update 3/30/2020: The parts needed to complete this work have not yet arrived. The repairs will progress once the parts have been received.

Begin: March 24, 2020 8:00 am

End: March 24, 2020 11:00 am Unknown

Building(s) or Area(s) Impacted: MCKENZIE HALL SECOND & THIRD FLOORS
Scope: Installation of a new bearing on air handling unit AHU5 motor.
Services Impacted: This will impact the second floor rooms 240A, 240B, 240C and L240 on the third floor this will affect rooms 340, 341, 342, 343, 345, 346, 347, 348, 349, 350 and 330 most of the third floor north end of the building. The air will be down for two hours. Impact to occupants should be minimal during this time.

Contact: For questions or concerns, please contact Josh Chadwick at 541-913-3039 or Jchadwic@uoregon.edu.

POSTPONED: University Health, Counseling, and Testing Center HVAC Shutdown 3/23/20 – 3/26/20

UPDATE – This shutdown is being POSTPONED until further notice.  A revision will be sent out once the new date has been confirmed.

 

BeginMonday evening, March 23rd, 2020 at 6:00 pm

End:      Thursday evening, March 26th, 2020 at 6:00 pm

Building and Areas Impacted:  University Health, Counseling, and Testing Center (see highlighted map below)

Scope:  The HVAC system that supports Clinic B, C, Lab, and X-Ray on the 1st floor and Clinic G on the 2nd floor will be shut down to perform upgrades to the system during Spring Break.

Services Impacted:  HVAC system

Extra Notes:  Work will be performed by Lease Crutcher Lewis

ContactColin Brennan, CPFM Owner’s Representative, 541-346-8242 or 541-654-2972

Streisinger HVAC Shutdown 3/23/20 – 3/25/20

UPDATE 3/25/2020: At 3:00pm today BAS will need to cycle a few alarm points in the BAS system.  This may cause a short (5 minute) interruption.

UPDATE:  The Streisinger HVAC shut down will be extended until tomorrow morning at 9:00 am.

HVAC will be brought back on line at that time and monitored throughout the day.

 

Begin: Monday, March 23rd, 2020 at 7:00 am

End: Tuesday, March 24th 2020 at 5:00 pm  Wednesday, March 25th, 2020 at 9:00 am

Building Impacted: Streisinger Hall

Scope: Shutdown of all HVAC equipment, including animal labs, in order to upgrade the existing SIEMENS BAS Control panels.

Services Impacted: Fume hoods, Heating and Cooling, Ventilation and Exhaust, Chilled Water

Special Instructions:  All fume hoods need to be closed and all containers within the fume hoods should be closed as well.

Extra Notes: Work will be performed by Siemens

Contact: Stacy Breaux, CPFM FS Electrical/Control System Tech, 541-521-5376

Pacific Hall HVAC Emergency Shutdown 2/3/2020

UPDATE:  All systems are back online.

 

Begin:  Monday, February 3rd, 2020 at 1:00

End:      Monday, February 3rd, 2020 (possibly 1:30 or less)

Building or Area Impacted:  Pacific Hall

Scope:  Unscheduled emergency shutdown of all HVAC systems.  System requiring a reboot.

Services Impacted:  All fume hoods, general exhaust, heating and cooling systems.

Extra Notes:  Duration is unknown – could be 5 minutes to 30 minutes, depending how each item comes back online.

Special Instructions:  All users need to close their fume hoods and seal containers.

Contact:  Stacy Breaux, CPFM FS Electrical/Control System Tech, 541-521-5376

Computing Center Heating/Cooling 1/27/2020

Begin: Monday, January 27th, 2020

End: TBD, waiting for parts

Areas Impacted:  Computing Center classrooms 155, 165, 175, and 185

Scope:  The motor to the air handler unit that serves the classrooms is down. A replacement has been ordered.

Services Impacted: This will impact the heating and cooling in 155, 165, 175, and 185.

Contact:  For questions or concerns, please contact Work Control Center at 346-2319 or workcontrolcenter@uoregon.edu.

Streisinger Hall HVAC Maintenance 1/6/20-1/10/20

Begin: Monday, January 6th, 2020 at 8:30 am

End: Friday, January 10th, 2020 at 12:00 pm

Building(s) or Area(s) Impacted: Streisinger Hall

Scope: The preventative maintenance crew will be changing out filters and belts for Streisinger Hall yearly maintenance.

Services Impacted: This will impact the whole building as most filters will be done live, and then each motor will be shut down just long enough to replace belts.

Extra Notes: Work will be performed by the CPFM Preventative Maintenance Crew.

Contact: For questions or concerns, please contact Josh Chadwick at 541-913-3039 or Jchadwic@uoregon.edu.

Willamette Hall Classroom #100 Construction Phase 2 Smell Advisory 12/17/19 – 12/18/19

Begin:  December 17, 2019

End:      December 18, 2019

Building(s) or Area(s) Impacted:  Willamette Hall, Classroom #100

Scope:  There may be odors resulting from cutting metal bolts. We are working with CPFM and the contractor to control and reduce odors today and tomorrow.  Any issues should be reported to Adam Jones at Safety and Risk Services or report an Indoor Air Quality issue following this link: https://app.smartsheet.com/b/form?EQBCT=b3d1835da52f401ea0d47e4fc9d441ee

Contact:  Martina Oxoby  moxoby@uoregon.edu  346-5880

Allen Hall Project Staging and HVAC Work Advisory 12/9/19 – 1/3/20

Begin:  December 9, 2019

End:     January 3, 2020

Scope:  Lease Crutcher Lewis contractors will be setting up a project staging area in a section of the main entry, plus performing HVAC work on the second floor.

Building and Area(s) Impacted:  Allen Hall:  Rooms – Offices 214A-D, 215, 216, 216A-D, 217, 217A, and Hallway H212

Services Impacted:  Access and HVAC

Contact:  Gene Mowery, Owner’s Representative, 541-346-5593

Willamette Hall Fume Hood Shutdown 11/19/19 plus Yearly Maintenance 11/18/19 – 11/22/19

Beginning Monday, November 18th from 8:30 am through Friday, November 22nd, the preventative maintenance crew will be changing out filters and belts for Willamette Hall’s yearly maintenance.  This will impact the whole building as most filters will be done live, and then each motor will be shut down just long enough to replace belts.

During this process on Tuesday, November 19th, fume hoods will be shut down beginning at 9:00 am and will be back up and operational by 12:00 noon.

Work will be performed by the CPFM Preventative Maintenance Crew.

For questions or concerns, please contact Josh Chadwick at 541-913-3039 or Jchadwic@uoregon.edu.

Pacific Hall South Wing Labs Air and Water Shutdown 11/4/19

On Monday, November 4th, from 8:00 am to 9:00 am, the air handlers, heating water system, and chilled water system will be shutdown for approximately 30 minutes.  This will affect all south wing labs on the basement, first and second floors, south of hallway 108.

Work will be performed by Siemens.

For questions or concerns, please contact Spencer O’Neill at spencer.oneill@siemens.com.

 

Esslinger Abatement Project 8/26/19 – 1/6/2020

Update 11/4:

  • Carpet installation will occur in the entry of L101 on 11/5 and 11/6. Foot traffic will be advised to use the NW entry.
  • A floor scraping machine will be in use between (roughly) 8am and noon on Tuesday 11/5 and (perhaps) 8am-noon on Wednesday 11/7. This machine will be somewhat noisy, but we will make every attempt to close doors to contain noise.
  • Carpet installation will be occurring all week, and there will be odors associated with the carpet glue. EHS will have appropriate MSDS sheets on file.

Update 10/16:

During the abatement process some floor tiles were knocked loose in women’s restroom 113. In order to repair the tiles, the contractor will have to close restroom 113 tomorrow 10/17. While the repairs are being made, all-gender restroom 173 will still be operational as an alternative.

 

On Monday, August 26th, at 7:00 am through Friday, September 6th at 4:00 pm, abatement work will be performed by Belfor Environmental in two phases:

Phase 1 Abatement (see clouded area in 1st diagram) 8/26-8/30:

  • Occupants of these offices have been temporarily moved to allow for work.
  • Access to Esslinger during Phase 1 will be restricted to the northwest lobby L102.
  • REC offices adjacent to H102 can access offices from L102 during Phase 1.

Phase 2 Abatement (see clouded area in 2nd diagram) 9/2-9/6:

  • Access to Esslinger will be through L101.
  • Stairs at L102/ S101 will remain open.
  • REC staff in offices 102, 103A-D, 104, and 104A-B will be able to access their suite though L101 to 102. (Door hardware will be temporarily replaced for access.)
  • Room 106, and restrooms 115/117 will be offline during phase 2.
  • Classrooms 105, 107, 112, and 116 have been taken offline by the registrar for the duration of the abatement project.

 

On Monday, October 14th through Monday, January 6th, 2020, flooring work will be performed by Facilities Services and a number of subcontractors:

Phase 3 Flooring (see highlighted areas in 3rd diagram) 10/14/19-1/6/20:

  • Carpet will be replaced in 170, 172, 174, 175, 176, 177, 179, 180A, 181A, and 181B in phases and is expected to be completed before 11/8/19.
  • Wall and drywall framing work is expected to be completed before 11/15/19.
  • Ceiling work in 180/181 and the perimeter is expected to be completed before 12/1/19.
  • Plumbing work in 171 is expected to be completed before 12/15/19.
  • Resilient flooring is expected to be installed in H102 and H103 before 10/31/19.
  • Resilient flooring is expected to be installed in H101 and H111 before 12/15/19.
  • Carpet will be replaced in 180/181 and is expected to be completed before 12/30/19.
  • The doors, storefront, break room, etc. is expected to be completed before 1/6/20.

For questions or concerns, please contact Tim Allenbaugh at 346-8214 or timallen@uoregon.edu.

 

University Health, Counseling, and Testing Center HVAC Upgrades 8/12-16/19

During the week of August 12-16, the Health Center’s heating, ventilation, and air conditioning (HVAC) automation system, or “controls,” will be restricted, while Facilities Services upgrades the existing system and connects it to the new addition. Although processes will be operational while enhancements are underway, the HVAC will not adjust as it does under normal operations until the work is complete.

During this time, system modifications can still be made for issues impacting operation. Should building occupants notice any issues or experience urgent HVAC problems, contact Jesse Porras at 541-346-2927 or Colin Brennan at 541-346-8242.

This work will be performed by Lease Crutcher Lewis.

Please direct questions or concerns to Owner’s Representative Colin Brennan at 541-346-8242 or brennan@uoregon.edu.

 

Oregon 339 Paint Fume Advisory and HVAC Shutdown 8/3/19

On Saturday, August 3rd from 7:00 am to 5:00 pm, Facilities Services will be painting in room 339 of Oregon Hall. This will involve the application of a low-odor dry erase paint. In order to mitigate odors, Facilities will be shutting off the HVAC system during this time.  The shutdown will affect all of the third floor on the west side of the building.

In addition to performing the work on Saturday and shutting off the HVAC system, the following additional measures are being taken to limit odors:

-sealing HVAC register and return in room 339
-use of an air scrubber
-use of a minimal odor dry erase paint

No additional utility disruptions or shutoffs are expected at this time; however, if there are any additional disruptions or shutdowns to services, an additional notice will be distributed.

Room 339 – Odor potential for other adjacent areas

For questions or concerns, please contact Justin Grishkin at 346-5242 or jgrishki@uoregon.edu.

Knight Library HVAC Shutdown 7/18

Facilities Liaisons,

AIR Inc. will be shutting down the HVAC system on the third floor of the Knight Library Thursday, July 18, for one hour between 8 -10 am to make modifications to the system.  This task is part of the Knight Library 365 project.

Occupants may notice a slight decrease in ventilation and/or a slight increase in room temperature for the short duration of the shutdown.

If there are any questions or concerns, please contact the CPFM Design and Construction Project Manager, Theo Davis, at 541-346-1012.

1600 Millrace HVAC Update 6/11

Facilities Liaisons,

After several days of troubleshooting the HVAC unit that primarily serves the third floor of 1600 Millrace, it has been determined the unit has a failed part. Crews and the Contractor are researching where to acquire the necessary part and expedite it to campus. This may cause other areas of the building to experience warm temps.

Contact the Work Control Center 346-2319 if you have questions or concerns or would like to acquire a loaner fan for your space. You can also submit a service request via the call log https://cgis.uoregon.edu/Calllog

Updates will be communicated as they are received.

Thank you for your patience during this time.

Knight Library #364-#366 Renovation 6/17/19 – 8/31/19

Beginning June 17th, and continuing until the end of August, the general contractor, Preferred Construction, and their subs will be doing renovation work in rooms 364-366 in the Knight Library.  This will involve asbestos abatement, minor demo and framing, drywall, duct work, electrical, carpet and paint.  Users can expect to hear normal and occasional construction noises such as hammering and drilling, and may smell a water-based latex, non-toxic paint, during the painting portion.  Users will see the contractor, their subs and UO personnel entering/exiting the building with tools and materials during normal business hours.

During abatement (6/18-6/20), CPFM staff will turn off the HVAC system, which might affect areas outside the construction zone on the third floor.

No other utility disruptions or shutoffs are expected at this time, but if there are any more, then an additional notice will be distributed.

If there are any issues or concerns, please contact Theo Davis, the CPFM project manager, at 541-346-1012, or tdavis1@uoregon.edu.

Physical Plant Warehouse and Shop HVAC System Shutdown 5/31/19 – 6/3/19; 6/7/19 – 6/10/19

On the following dates and times, portions of the HVAC system that affect the entire building may be shut down for painting purposes:

  • Fri., May 31, at 3:00 p.m. – Mon., June 3, at 7:00 a.m.
  • Fri., June 7 at 3:00 p.m. – Mon., June 10 at 7:00 a.m.

If you have any questions or concerns, please contact CPFM Design and Construction Project Manager Tim Allenbaugh at timallen@uoregon.edu or 541-346-8214.