PLC Roof Work 6/22/20 – 7/23/20

Begin: Monday, June 22nd, 2020

End:    Thursday, July 23rd, 2020

Building and Area Impacted: PLC (Prince Lucien Campbell), plus Kincaid Street, just south of 14th Street.

Scope:  Removal and reroofing of the top level, and the mechanical room.

Services Impacted:

  • A large crane will be placed on Kincaid Street, just south of the intersection with 14th Avenue.
  • Kincaid Street will be closed per the Traffic Safety plan for at least the first two weeks of construction and possibly into the third week of July 6 – 10.
  • Vehicular and pedestrian traffic will be impacted, as well as parking.
  • Penthouse work and therefore radio communications shut downs, will be on weekends only. The weekend of  June 27 and 28 and the weekend of July 11 and 12 will see shutdowns.  If needed, and if it does not interfere with UO activities, Anderson will work on the penthouse the weekend of July 4, but because this is a holiday they are trying to give the crew the time off.

Extra Notes:  Anderson Construction has requested use of a bathroom on the top floor of the PLC.  They will provide a portable toilet on the roof and on the street but would like to have access to running water mainly as part of the COVID response.  This bathroom would not see a great deal of use.  There are two bathrooms on the south side near the roof entrance. Please let me know what you think-we do not want to increase risk of exposure to people in the building.

Work Performed By:   Anderson Construction

Contact: Luke Helm, CPFM Owner’s Representative, 541-346-8216

Klamath Hall Feeder 3 Electrical Shutdown 6/11/20

Begin:  Thursday morning, June 11th, 2020 at 4:30 am

End:      Thursday morning, June 11th, 2020 at 7:30 am

Buildings Impacted:

  • Cascade Annex West
  • Cascade Hall
  • Cell Tower Utility
  • Columbia Hall
  • EMU (208 Volt)
  • Jane Sanders Stadium
  • Klamath Hall
  • Pacific Hall
  • Price Science Commons

Scope:  Remove existing pad mounted transformer serving Klamath Hall.  Disconnect the existing transformer and install new load breaks to connect to Feeder 3.

Services Impacted:  Klamath Hall and buildings served by feeder 3 will not have power for three hours unless the buildings have a source of emergency power.

Work Performed By:  Lease Crutcher Lewis

ContactDenise Stewart, CPFM Owner’s Representative, 541-346-2280 or 541-335-1258

Knight Library North Entrance Pressure Washing Advisory 6/1/20 – 6/3/20

Begin: Monday, June 1st, 2020

End:    Wednesday, June 3rd, 2020

Buildings or Areas Impacted:  Knight Library

Scope:  CPFM staff will be pressure washing the North entrance of the Library

Services Impacted:  Access to the ADA ramps to buildings will be open, but there will be hoses and equipment that may need to be moved in order to access them.  Please use an alternative entrance, if possible.

Work Performed By: CPFM Zero Waste & Garbage Services Staff

Contact: Donny Addison, CPFM Zero Waste Solid Waste Manager, 541-346-0961

Kincaid Street Sidewalk Pressure Washing 5/27/20 – 5/29/20

Begin: Wednesday, May 27th, 2020

End:    Friday, May 29th, 2020

Buildings or Areas Impacted:  Side Walk from 13th Avenue to Southern end of Kincaid Street next to Condon, PLC, and Knight Library

Scope:  CPFM staff will be pressure washing from 13th Avenue to the Southern end of Kincaid Street on the east side of the sidewalk.

Services Impacted:  Access to the ADA ramps to buildings will be open, but there will be hoses and equipment that may need to be moved in order to access them.  Please use an alternative entrance, if possible.

Work Performed By: CPFM Zero Waste & Garbage Services Staff

Contact: Donny Addison, CPFM Zero Waste Solid Waste Manager, 541-346-0961

Klamath Hall Domestic Hot Water Shutdown 6/9/20

Begin:  Tuesday, June 9th, 2020 at 8:00 am

End:      Tuesday, June 9th, 2020 at 2:00 pm

Building or Area Impacted:  Klamath Hall

Scope:  Fix leak above domestic hot water heater.

Services Impacted:  Hot water in sinks and restrooms.

Work Performed By:   CPFM Facilities Services Plumbing Shop

ContactWork Control Center, Campus Planning and Facilities Management 541-346-2319

Building Steam Management for Spring 2020

As the warmer weather arrives, CPFM Facilities Services will again implement its process for systematically deactivating the heat within steam-controlled buildings. These locations include the following:

  • Chapman
  • Collier House
  • Condon
  • Deady
  • Esslinger
  • Friendly
  • Gerlinger
  • Hendricks
  • Lokey Education (East and West)
  • Music (radiators only)
  • Mac Court (radiators only)
  • Susan Campbell
  • Villard

Because turning off the system is an involved and lengthy process, Facilities Services has established the following methodology regulating when technicians will deactivate the steam for the warmer season:

As Spring temperatures become warmer, we systematically turn off the steam when outside nighttime air temperature is above 50 degrees for five (5) consecutive nights AND daytime air temperature is above 70 degrees for five (5) consecutive days.

Since Spring temperatures may vary widely from day to day, building occupants can expect inside temperatures to fluctuate until outside conditions meet the above criteria, and technicians can deactivate the steam.

Klamath Hall Electrical Outage 6/4/20

Begin: Thursday, June 4th, 2020 at 5:00 am

End: Thursday, June 4th, 2020 at 5:00 pm

Building or Area Impacted: Klamath Hall

Scope: Existing electrical infrastructure needs connected to new electrical gear.

Services Impacted: The ground floor, first floor, and second floor will be without power during this time.

Extra Notes: Temporary power can be provided to critical equipment. Please notify Denise Stewart with locations of critical equipment requiring temporary power.

Special Instructions: Please shut down all multi-function copier devices as well as any printers during scheduled power outages. The software on these machines can be negatively affected due to the power surge when power is turned back on, a power surge can corrupt the clone files in the machines, and can change preconfigured settings.

Work Performed By: Lease Crutcher Lewis

Contact: Denise Stewart, CPFM Owner’s Representative, 541-346-2280 or 541-335-1258

Key Deposit Refund Update

Due to the current COVID-19 situation, Facilities Services Access Office will be implementing a cashless refund system to better accommodate the safety and needs of our clients.

Starting on June 1, 2020 all refunds will be returned by either direct deposit or check (faculty, staff, vendor) or billing account (student). Please allow up to 6 weeks to process the refund.

  • Keys can be returned either in person or by mail;
  • Faculty, staff, and vendors will need to provide a current mailing address to guarantee the check is sent to the correct location;
  • Refunds will only be given to the person who initially gave the deposit;
  • Department paid keys will only be refunded to the department;
  • Refunds will only be given for the keys returned;
  • Keys can be returned on behalf of the keyholder without alerting the Access Program Specialist.

Particulars about student billing:

  • If the student has a negative balance on their account, the refund will be applied toward paying off that balance;
  • If the student account is paid-in-full, their account will have a credit balance
    • The student can request that the funds be sent to them OR
    • The Accounts Receivable office will submit the credit balances when they process their end-of-term procedures.

To return keys by mail, please send to one of the following:

Off Campus? This one is for you:

Vanessa Abbott
ID Services Office
Erb Memorial Union
1395 University St.
Eugene OR, 97403

On Campus? This one is for you:

Vanessa Abbott
ID Services Office
EMU

Questions can be sent to keyaccess@uoregon.edu.

Streisinger Hall Domestic and Industrial Water Shutdown 6/3/20

Begin: Wednesday, June 3rd, 2020 at 7:30 am

End: Wednesday, June 3rd, 2020 at 3:00 pm

Building(s) or Area(s) Impacted: Streisinger Hall

Scope: Removal of two backflow assemblies that are not needed.

Services Impacted:

  • This will impact all domestic hot and cold fixtures, and all industrial hot and cold fixtures. This includes autoclave steam, fume hoods, sinks, restrooms, and drinking fountains.
  • RO will not be impacted.

Work Performed By: CPFM Facilities Services Plumbing Shop

Contact: Ron Warren, CPFM Facilities Plumbing, 541-346-2319

Knight Library and Gerlinger Annex Access Advisory 5/27/20

Begin: Wednesday, May 27th, 2020 at 6:30 am

End: Wednesday, May 27th, 2020 at 9:00 am

Buildings or Areas Impacted: Knight Library and Gerlinger Annex

Scope: Contractors will have a boom truck (mobile crane) between Gerlinger Annex and Knight Library. This is part of a platform installation on the roof of Knight library.

Services Impacted: Access between Gerlinger Annex, Knight Library and the Cemetery will be closed during this time.

Work Performed By: S2 Industrial

Contact: Jeff Madsen, CPFM Asst. Dir Engineer Utility Systems, 541-346-2256

13th Ave, Fenton Hall, and Friendly Hall Sidewalk Pressure Washing 5/19/20 – 5/22/20

Begin: Tuesday, May 19th, 2020 at 5:00 am

End: Friday, May 22nd, 2020 at 4:00 pm

Buildings or Areas Impacted: Fenton Hall and Friendly Hall

Scope: Over the next three days, CPFM staff will be pressure washing along 13th Ave from Kincaid Street to University Street on the North and South sides of the sidewalk.  They will also be pressure washing the East entrance to Fenton Hall, the entrances to Friendly Hall, and along the West and South sides of Friendly.

Services Impacted:

  • Access to the ADA ramps to buildings will be open, but there will be hoses and equipment that may need to be moved in order to access them.  Please use an alternative entrance, if possible.

Work Performed By: CPFM Zero Waste & Garbage Services Staff

Contact: Donny Addison, CPFM Zero Waste Solid Waste Manager, 541-346-0961

CPFM Warehouse Walk-through Meeting Advisory 5/20/20

Begin:  Wednesday, May 20th, 2020 at 2:30 pm

End:      Wednesday, May 20th, 2020 at 3:30 pm

Building(s) or Area(s) Impacted:  CPFM Warehouse and Shops (Bldg. 130)

Scope:  A small group of contractors will be meeting at the CPFM warehouse on Wednesday for a pre-bid walk-through. This meeting is for the new first floor Air Handler Unit and ducting project.

Extra Notes:  Contractors do have a virtual-meeting option. Those that show up in person, will be asked to respect CDC social distancing guidelines.

ContactTim Allenbaugh, CPFM Project Manager, 541-346-8214

Huestis Hall Exhaust System Shutdown 6/8/20 – 6/10/20

Begin:  Monday, June 8th, 2020 at 7:00 am

End:      Wednesday, June 10th, 2020 at 5:00 pm

Building or Area Impacted:  Huestis Hall

Scope:  Replace failed Lab Exhaust Fan controls.

Services Impacted:

  • This shutdown will disable the lab exhaust air for all fume hoods in the building.
  • There will be intermittent interruptions to the building general exhaust system as well, including the Cage Wash exhaust.

Special InstructionsAll fume hoods should be closed and the containers in the fume hoods sealed prior to Monday morning 6/8/20.

Work Performed By:   SIEMENS

ContactStacy Breaux, CPFM FS Electrical/Control System Tech, 541-521-5376

Klamath RO Water Shutdown 5/27/20

Begin:  Wednesday, May 27th, 2020 at 6:00 am

End:      Wednesday, May 27th, 2020 at 11:00 am

Building(s) or Area(s) Impacted:  Klamath Hall

Scope:  An RO water line on level 3 needs rerouted to accommodate new work.

Services Impacted:  This will affect the RO water in the whole building.

Work Performed By:   Lease Crutcher Lewis

ContactDenise Stewart, CPFM Owner’s Representative, 541-346-2280 or 541-335-1258

Klamath Hall Domestic Water Shutdown 5/28/20

Begin:  Thursday, May 28th, 2020 at 6:00 am

End:      Thursday, May 28th, 2020 at 11:00 am

Building(s) or Area(s) Impacted:  Klamath Hall – various locations

Scope:  A plumbing line in the Klamath basement needs rerouted to accommodate new work.

Services Impacted:  This will affect the drinking water fountain on level 2, the north exterior hose bib, and the safety shower in room B032.

Work Performed By:   Lease Crutcher Lewis

ContactDenise Stewart, CPFM Owner’s Representative, 541-346-2280 or 541-335-1258

Huestis Steam Shutdown 6/3/20 – 6/4/20

Begin:  Wednesday, June 3rd, 2020 at 6:00 am

End:      Thursday, June 4th, 2020 at 4:00 pm

Building or Area Impacted:  Huestis Hall

Scope:   Replace/relocate building steam valve.

Services Impacted:  Building heat.

Work Performed By:   CPFM Utilities & Energy and Facilities Services Mechanical Shop

ContactKen Straw, CPFM Mechanical and Plumbing Shop Manager, 541-346-5406

Lawrence Hall Electrical Shutdown 6/12/20

Begin:  Friday, June 12th, 2020 at 7:00 am

End:      Friday, June 12th, 2020 at 3:00 pm

Building or Area Impacted:  Lawrence Hall

Scope:  Transformer repair requiring an 8 hour electrical shut down.

Services Impacted:  Building power will be turned off at the main transformer during this time.  This includes elevators and the HVAC system.

Special Instructions:  Please shut down all multi-function copier devices as well as any printers during scheduled power outages. The software on these machines can be negatively affected due to the power surge when power is turned back on, a power surge can corrupt the clone files in the machines, and can change preconfigured settings.

Work Performed By:  U&E Utility electricians and Utility contractor.

Contact:   Rick Tabor, CPFM Interim Co-Dir Utilities and Facilities Management, 541-346-7511.

13th Ave Garage Gate Project Advisory 5/18/20 – 5/22/20

Begin:  Monday, May 18th, 2020

End:      Friday, May 22nd, 2020

Building or Area Impacted:  13th Ave Garage

Scope:  The gate equipment is being replaced throughout the coming week.  (See schedule below)

  • Monday, May 18th – Begin removing equipment (starting with the exit lane)
  • Tuesday, May 19th – Continue removing equipment and begin installation
  • Wednesday, May 20th – Continue installation
  • Thursday, May 21st – Test equipment and work out bugs
  • Friday, May 22nd – Wrap up project

Services Impacted:  The contractor will keep one lane open at all times, but drivers in the area should exercise caution.

ContactJames McGladrey, UO Transportation Services Field Operations Manager, 541-346-2676

Willamette Hall Basement Rooms 32 and 36 Heating Water Shutdown 5/15/20

UPDATE:  Date has been moved forward to this Friday, May 15th, 2020

 

BeginWednesday, May 20th, 2020 at 7:00 am  Friday, May 15th, 2020 at 7:00 am

End:      Wednesday, May 20th, 2020 at 5:30 pm  Friday, May 15th, 2020 at 5:30 pm

Building(s) or Area(s) Impacted:  Willamette Hall Basement Rooms 32 and 36

Scope:  Hydronic piping revisions are needed on the heating water system.

Services Impacted:  Affected basement spaces may see cooler temperatures during the work.

Work Performed By:   Lease Crutcher Lewis

ContactDenise Stewart, CPFM Owner’s Representative, 541-346-2280 or 541-335-1258

Fire Testing Schedule for June 2020

Begin:  Wednesday, June 3rd, 2020 at 6:00 am

End:      Wednesday, June 10th, 2020 at 8:00 am

Buildings or Areas Impacted:

  • Wednesday – 6/3                             6 am – 8am Chapman Hall / Johnson Hall
  • Thursday – 6/4                                  6 am – 8am Condon Hall
  • Tuesday – 6/9                                    6 am – 8am EMU
  • Wednesday – 6/10                           6 am – 8am Straub Hall

Scope:  Fire systems test/maintenance will be performed.

Details:  Horns, Strobes, and Speakers on the fire alarm system will not sound after the scheduled time. Provisions have been taken to monitor the building fire systems during this time and alarms that occur after the scheduled time should be considered real events and occupants should evacuate as usual per the U of O Emergency Procedures.

Special Instructions:  If there are questions regarding emergency evacuation, please visit Emergency Management & Continuity, https://safety.uoregon.edu/evacuations

Work Performed By:  UO Safety & Risk Services

Contact: Zach Earl, UO Fire Systems Program Manager, 541-521-0351 or 541-346-9295.

Fire Testing Schedule for May 2020

Begin:  Tuesday, May 12th, 2020 at 6:00 am

End:      Thursday, May 28th, 2020 at 8:00 am

Buildings or Areas Impacted:

  • Tuesday – 5/12                                 6 am – 8am McKenzie Hall
  • Wednesday – 5/13                           6 am – 8am Villard Hall
  • Thursday – 5/14                                6 am – 8am Deady Hall

——————-

  • Tuesday – 5/19                                  6 am – 8am Allen Hall
  • Wednesday – 5/20                           6 am – 8am Friendly Hall
  • Thursday – 5/21                                6 am – 8am Lawrence Hall

——————-

  • Tuesday – 5/26                                  6 am – 8am Computing Center
  • Wednesday – 5/27                            6 am – 8am Fenton Hall
  • Thursday – 5/28                               6 am – 8am Columbia hall/ Volcanology

Scope:  A fire systems test/maintenance will be performed.

Details:  Horns, Strobes, and Speakers on the fire alarm system will not sound after the scheduled time. Provisions have been taken to monitor the building fire systems during this time and alarms that occur after the scheduled time should be considered real events and occupants should evacuate as usual per the U of O Emergency Procedures.

Special Instructions:  If there are questions regarding emergency evacuation, please visit Emergency Management & Continuity, https://safety.uoregon.edu/evacuations

Work Performed By:  UO Safety & Risk Services

Contact: Zach Earl, UO Fire Systems Program Manager, 541-521-0351 or 541-346-9295.

CPFM Warehouse & Shops Steam Shutdown 5/13/20

Begin:  Wednesday, May 13th at 7:00 am

End:      Wednesday, May 13th at 2:00 pm

Building or Area Impacted:  Bldg. 130 CPFM Warehouse & Shops

Scope:  Steam will be shut down for a few hours to replace a trap in the condensate line.

Services Impacted:  Temperatures in the building may drop during this time.

Work Performed By:   Harvey and Price

ContactTim Allenbaugh, CPFM Project Manager, 541-346-8214

EMU, Ford Alumni, HEDCO, Knight Library, and Tykeson Hall Grease Trap Cleaning / Smell Advisory 5/21/20

Begin:  Thursday, May 21st, 2020 at 9:00 am

End:      Thursday, May 21st, 2020 at 4:00 pm

Buildings or Areas Impacted:

  • 9:00 am EMU (Erb Memorial Union) – Pump
  • 12:00 pm Ford Alumni – Grease Trap
  • 1:00 pm HEDCO – Grease Trap
  • 2:00 pm Knight Library – Grease Trap
  • 3:00 pm Tykeson Hall – Grease Trap

Scope:  A contractor will be cleaning grease traps for the buildings listed above.

Services Impacted:  Users can expect to encounter unpleasant odors outside the buildings, with potential drift inside via entryways.

Work Performed By:  Roto Rooter

ContactUO Housing Facilities, 541-346-3477

Power Outage 2020 Update

Dear UO campus community,

We are writing to inform you and help you plan for upcoming planned power outages scheduled to take place across campus on Monday, June 1, and Tuesday, June 2.

These include:

  • Short, staggered outages during scheduled times starting at 8:00 a.m. on Monday, June 1, and lasting throughout the morning and early afternoon. Affected buildings are listed here.
  • A campus-wide shutdown at 8:00 a.m. on Tuesday, June 2, will result in a brief loss of power to all buildings on campus.

This is the same project originally slated to take place during spring break, but that has been rescheduled due to the COVID-19 outbreak. Both the impacted buildings and the outage schedule remain the same as the original project.

While we recognize that most of you are not on campus at present, it is important for you to consider how these outages might affect your equipment and your operations and to plan accordingly. For some, this may mean powering down equipment in advance of scheduled outages or taking additional steps.

If you would like assistance in planning for the outage, you may submit this survey to request help. The survey can be used to seek assistance in powering down and/or rebooting equipment on campus, including desktop computers.

The university does not expect major disruptions to its wired or wireless network on campus, or its core IT services such as email, Canvas, Zoom, DuckWeb, Banner, or Office 365 during this project.

We encourage you to familiarize yourself with the detailed timeline for these scheduled outages, which are posted on the June power outage webpage hosted by Campus Planning and Facilities Management. If you would like assistance in assessing potential impacts and planning for the outage, you may submit this survey to request help.

Additionally, we anticipate that on-campus operations will still be suspended at the start of June and building access will be limited. Individuals returning to campus to make preparations for the outages need to submit the appropriate access request forms.

We appreciate your flexibility and thank you for support in completing this critical utility maintenance.

Updates will be posted on the June power outage webpage and shared on Around the O.

For additional questions about the outages, please contact work control at workcontrolcenter@uoregon.edu or 541-346-2319.

Campus Planning and Facilities Management

Allen Hall Water Intrusion 5/9/20

This email is intended to provide information regarding the water intrusion event in Allen Hall on 5-9-2020. Specific areas impacted, mitigation planning, an overview of the process, and insurance process guidelines are included below.

The cause of the water intrusion is related to a piece of HVAC equipment above the ceiling at the South end of H301. The specific cause has yet to be determined, but the unit has been turned off and the leak has been halted.

Areas impacted include rooms H301, 302, H318, 319, 319A, & 221. The areas will be contained and dried over the coming days. Access may be challenging during this time. We anticipate mitigation set up to begin on Monday 5-11-2020 in the afternoon. Minimal amounts of impacts to building finishes will be conducted, and noisy equipment will be used for days to dry affected materials. It is imperative that the equipment is left alone to run uninterrupted to promulgate drying.

The mitigation process is tasked with drying all affected materials with the ultimate goal of limiting demolition and preventing mold growth. The mitigation process is managed by Environmental Health & Safety.

The reconstruction process is tasked with returning the space to finished and operational status. The reconstruction process is managed by CPFM.

Both mitigation and reconstruction are conducted by University staff whenever possible to save money and reduce complications associated with the work. Outside contractors are used when mitigation or reconstruction scopes exceed our available staff or equipment resources.

Individual departments are responsible for inventorying damaged non-building related items, such as computers, office furnishings, lab equipment, etc. The Office of Risk Management within Safety & Risk Services is available to provide guidance, inventory forms, and other information on the insurance process associated with these claims. This information can be found at https://safety.uoregon.edu/property-claims.