Career Faculty Promotion & Continuous Employment Review

Career instructional faculty may elect to initiate the promotion or continuous employment review process when eligible to do so. Career faculty review and promotion is covered by Article 19 of the United Academics Collective Bargaining Agreement (UA CBA). Departmental/unit-level criteria documents are available under Department and Unit Policies.

To get started, please read through the information below, look at the templates provided by SOMD and the Office of the Provost (OtP), and review the instructions for assembling your portfolios and submitting the material. Note: If the deadline falls on a weekend or holiday, materials are due the next business day.

If you have questions along the way or would like to see examples of past faculty submissions, please reach out to Tiffany in the Dean’s Office.

Step 1: Initiate Promotion and Complete Promotion Eligibility Form | Due Spring Term (year prior to review)

  • Faculty should work with the Executive Assistant in the Dean’s Office to determine promotion eligibility, using the appropriate eligibility form.
  • Have your department head review and sign the form.
  • Submit completed forms to the Dean’s Office during the spring term of the year prior to seeking promotion.
  • The Dean’s Office submits forms to HR by June 15.

Step 2: Compile Review Material | Due January 5 (year of review)

The faculty member is responsible for preparing the following material during fall term:

1. Curriculum Vitae (signed and dated)

A comprehensive and current curriculum vitae that includes the faculty member’s current research, scholarly and creative activities, and accomplishments, including publications, appointments, presentations, and similar activities. The CV must distinguish between peer-reviewed and non-peer-reviewed work. Use text highlighting to help identify the accomplishments that occur during the review period.

The OtP CV template is not required to be used, but the principles and formatting suggestions are important to follow

2. Candidate Statement (signed and dated)

A 3-6 page statement developed by the faculty member describing and evaluating their performance against the applicable criteria for tenure and promotion. The statement should expressly address the subjects of teaching; scholarship, research, and creative activity; and service contributions to the academic department, center or institute, school or college, university, profession, and the community. The statement must also include a discussion of contributions to institutional equity and inclusion.

3. Waiver Statement (signed and dated)

A signed and dated document establishing the candidate’s chosen waiver status for the dossier. More information about the waiver statement including waiver letter templates.

Since career promotion reviews do not include external letters of evaluation, please select either the full waiver or non-waiver letter.

4. Awards

List of Teaching, Research, Service/Administrative, and/or Other Awards. For each award identify applicable information including the granting organization (internal/external), title, duration of award period, and amount, if carrying a monetary component. If no awards have been received, include a page with the simple notation, “None.” This should be a separate document and not included in any of the portfolios.

5. Student Mentorship

List of all supervised dissertations, theses, and undergraduate honors papers.  If no students have been mentored, include a page with the simple notation, “None.” This should be a separate document and not included in your teaching portfolio.

6. Teaching Portfolio

Representative examples of course syllabi or equivalent descriptions of course content and instructional expectations, examples of student work and exams, and similar material.

7. Service Portfolio

Evidence of the candidate’s service contributions to their academic department, center or institute, school or college, university, profession, and the community. The service portfolio may also include a short narrative elaborating on the faculty member’s unique service experiences or obligations.

8. Scholarship Portfolio** (if applicable)

A comprehensive portfolio of scholarship, research and creative activity; and appropriate evidence of national or international recognition or impact.

**Some SOMD career instructors are not required to conduct scholarship, research, or creative activity as part of their official duties and therefore these sections are optional elements of their dossier. If you are unsure, refer to your annual assignment of duties letter.

The Dean’s Office will add the following material to the file:

  • SOMD Promotion Guidelines
  • Completed eligibility form signed by HR
  • Copy of recent Assignment of Duties letter
  • Evaluation of Teaching Material including peer reviews, student experience surveys, and optional instructor reflection (if you do not want your instructor reflection report included, please indicate that when you submit your material)

Step 3: Submitting the Review Material

Utilize the guides and templates (linked above). Review the Portfolio content and assembling instructions to help guide you through putting together the teaching, service, and scholarship portfolio PDF’s. As noted in the instructions, the portfolio templates are a starting place and the items listed are not all required; edit the contents pages (add and remove categories) as needed to suit your needs.

Submit your material as PDF files. You should have 7-8 individual PDF’s once you are complete.

Email your material to Tiffany in the Dean’s Office or share via OneDrive or DropBox is file size is too large to email.

Please note that individual PDF files submitted by the faculty member, along with material from the dean’s office (such as your original offer letter and the teaching evaluation material) will then be combined into a dossier template provided by the Office of the Provost.

The Dean’s Office will help with the final dossier organization to make sure the most up-to-date Office of the Prvosot dossier  is being used but to help understand what the final submission will look like, you should look at the dossier template(s):

If any of the OtP template links above are broken, visit: https://provost.uoregon.edu/reviews/guides-forms-templates

Step 4: Review Process, Outcomes, and Notification

Because this is an elected review, you may withdraw your decision to go up for review prior dossier being submitted to the Provost’s Office (April 15).

The material will be reviewed internally by SOMD (department head, SOMD personnel committee, and dean). Faculty will have the opportunity to meet with the dean before the material, along with copies of review reports, are forwarded to the Office of the Provost for final review. Final decisions for promotion are made by the provost.

  • For promotion reviews, a successful outcome of this review includes a new rank and an increase in your base salary beginning the next academic year.
  • For career continuous employment reviews, a successful outcome of this review includes an increase in your base salary beginning the next academic year.

The Office of the Provost will notify the faculty member of the review decision no later than June 1.

Career Promotion Review timeline: https://provost.uoregon.edu/promotion-career-nttf

Additional Resources

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Updated 02/13/2024