Document Migration from Singularity to OnBase
- Hyland continues its work on migrating (copying) documents from Singularity to OnBase. This initial migration will include only pre-2019 documents.
- All documents from 2019 will then be included in the “delta” migrations in July and August.
- The migration is progressing a bit slower than anticipated and will likely continue into the second week of July. Additional server resources have been allocated to speed up the process.
Workflow Migration from Singularity to OnBase
- Each of the 18 workflows used by the Office of the Registrar and the Admissions Office must be redeveloped in OnBase. For many of the workflows, that includes:
- Developing integration with Banner and other UO data systems;
- Testing the workflow to make sure it operates as designed;
- Migrating the workflow from the test environment to the production environment;
- Retraining users in the OnBase version of the workflow.
- So far, five of the workflows have been rewritten and are being tested by RO and AO staff.
- Workflow redevelopment will continue into mid-July.
Training
- Information Services staff are working to train staff in several departments so those individuals can then lead the remaining training sessions.
- Training for most departments will teach staff how to scan, store, and retrieve documents in OnBase.
- RO and AO staff will also learn how to use workflows.
- Training continue through most of July.
Departmental Delta Migrations and Transitions to OnBase
- “Delta” migrations for documents that are were entered in Singularity since January 1, 2019, will occur on a department-by-department basis.
- For the RO and AO, those migrations are planned for July. For other departments, the migrations will start after August 1.
- IS will work with individual departments to set dates for this work and for their respective transitions to OnBase.
Migration from Perceptive to OnBase (GE Workflow)
- The date for the transition from Perceptive to OnBase has not yet been determined.
- IS staff are working to gather requirements and design elements for redevelopment of the Graduate Employee (GE) Workflow.
- Staff will then work with users to redevelop that workflow in OnBase.
- Documents will also need to be migrated from Perceptive to OnBase. This work will likely take place in late August.
- Training for users will also be offered prior to the transition.
Timeline
- June to mid-July:
- Workflow development and testing
- Document migration (copying) from Singularity to DuckDocs
- June to late July: Training sessions for users (dates TBD)
- July-August:
- Individual departments will move to DuckDocs during this window (dates TBD)
- “Delta” migrations of documents that have changed since January 1
- August 1 (tentative): Admissions and Registrar’s Offices move to DuckDocs
- End of August (tentative): All Singularity users will be working in DuckDocs