In our last update, we provided a summary of our evaluation and decision to move Singularity and Perceptive data, documents, and workflows to Hyland’s OnBase product.
Update on Move to OnBase
We have completed the contracting process and sales-to-service transition with Hyland. Project planning and infrastructure is underway and the Hyland project team will be onsite in September to kick off the project and begin the system configuration. While onsite, the Hyland team will be working with subject matter experts from UO Enrollment Management to gather taxonomy information about data and documents that will be stored in OnBase. Subsequent discovery work for other departments will be performed by Information Services staff.
The preliminary timeline for system configuration and conversion of data and documents into our test environment is projected to complete by the end of 2018. Looking further into next year, we plan to have workflow conversions completed, with rolling go-lives for some departments’ data and documents during spring 2019, followed by the completion of Enrollment Management workflow testing and training in early summer 2019.
In April, we reported that the Freshman Activity Workflow was on hold and would be restarted in OnBase, and that the Graduate Employee Workflow would remain in Perceptive until it can be migrated to OnBase. That is still our plan on both fronts. We’re still working on sequencing and scheduling those tasks.
DuckDocs as a Service
While it’s early in our project engagement with Hyland, our goal is to establish a formal Service Advisory Board that will help prioritize on-boarding new users and departments into the DuckDocs service starting in January 2019.