The DuckDocs project is in the process of a major shift triggered by Hyland’s recent purchase of the Perceptive product.
We first mentioned that change of ownership in August 2017. It was completed in October.
Evaluating Next Steps
In December, Information Services engaged Hyland to review their roadmap for both Perceptive and their existing OnBase enterprise content management product. Upon completion of the review, we concluded that Hyland would be focusing their long-term strategy on their OnBase product rather than the Perceptive product.
We felt it was in the best interest of the University of Oregon to explore contracting options for Hyland’s OnBase product. That exploration was completed in March 2018.
A proposed new contract with Hyland is now under review with UO Purchasing and Contracting Services.
Moving to OnBase
Once approved, that contract will start a new project to initiate the use of Hyland’s OnBase product for document management and workflow. The scope of the work with Hyland includes the migration of the current Singularity data and documents to the new OnBase solution. The project team will be working jointly with Hyland on shared responsibilities to plan and complete the migration, testing, and training needed to move from Singularity to OnBase. While the data and document migration is underway, the project team will be working on the move of existing workflows from Singularity to OnBase.
The Freshman Activity Workflow that was under development in Perceptive is on hold for now and will be restarted as part of the move to OnBase.
For the time being, the Graduate Employee Workflow will remain in Perceptive to support daily operations. Information Services will continue to support it there until it can be migrated to OnBase. The timeline for that migration has not yet been determined.