In case you noticed we did miss the update for April. It has been a busy couple months!
Graduate Employee Workflow:
GE Workflow Process Goes Live Monday May 8th!! Congratulations to the team on designing, building, and deploying the first electronic workflow process in the new DuckDocs system!
For the last couple months the team has been working hard to implement the changes to the original design after additional feedback. Specifically, change how Graduate Employee request forms are monitored and reviewed. On the back end the team moved the system from the Test environment to the Production environment. In preparation for going live, the Graduate School created a training handbook and provided training for their stakeholders. Those training sessions are nearing completion and we are moving everyone to the new system starting Monday the 8th of May. For those who are involved in the process, you can find more information and links to the submission forms on the UO Graduate School website: http://gradschool.uoregon.edu/staff/gtf-appointments.
Singularity Migration:
A small set test to migrate documents from the current (Singularity) application to the new DuckDocs system was run successfully and we are gaining a greater understanding of the process. We are preparing to run a larger sample migration soon. We have targeted the end of summer for a migration of the documents associated with Enrollment Management.
Freshman Admission Workflow (FAW):
We are working with the Admissions office to design a workflow process for what was formerly called the Freshman Activity Worksheet (FAW). The name has been changed to the Freshman Reader Sheet (FRS) to help distinguish it from the Freshman Admissions Workflow Process (FAW). After documenting the current process, we started evaluating whether to make changes to the current process and started designing a new process. The vendor representative was on site May 1st through May 4th to work on the design with the Admissions office. Admissions staff devoted a good portion of extremely valuable and in demand time to assist in this process. Over the next two weeks we will be working with the vendor to complete the design for the FRS. We are also working to design other workflow processes associated with the FAW. This will be done in conjunction with the migration of the Admissions Documents from Singularity. We are planning to move the Freshman Admissions Process to this new system in September.