Music Graduate Advising

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A1. Sources of Information and Email Communication Policy

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Students are responsible for informing themselves of all graduate degree requirements, procedures, and policies. The University of Oregon Catalog provides information on School of Music and Dance (SOMD) requirements in the music section, and the UO Division of Graduate Studies requirements in the Division of Graduate Studies section.

Music graduate students must fulfill the degree requirements specified in the Catalog of their admission year. If requirements change, they must meet either the original or the new requirements entirely, without combining them. SOMD procedural matters follow the most recently revised Policies & Procedures (P&P), regardless of enrollment term. It is recommended to consult the current Procedures and Policies annually.

All SOMD forms referenced in the P&P can be found on the SOMD Info For Grad Students website, while UO Division of Graduate Studies forms are available on the Division of Graduate Studies website.

Regularly checking your official UO email account in the uoregon.edu domain is mandatory. Official communications, including important information from the Music Graduate Office, will be sent via email. For further details, refer to the UO email policy.

Source of Information Use
UO Catalog Contains complete details for all academic programs offered by the university. Use this page to reference the specific degree requirements.
UO Division of Graduate School Policies & Procedures Policies & Procedures for the Division of Graduate Studies. Reference this page for information on minimum degree requirements, important graduation dates/timelines, thesis/dissertation submission info, etc.
SOMD Policies & Procedures SOMD specific policies & procedures. Reference this page for SOMD specific requirements. These policies are IN ADDITION to the UO Division of Graduate School’s Policies & Procedures.
UO Registrar: Petition & Forms The UO Registrar maintain student records, course data, and anything related to course registration at UO. Visit this page for information about course registration and petitions to late drop/add courses.
SOMD Graduate Student Info Page General information for SOMD Graduate Students. Links to degree checklists, course projections, and recitals can be found here.
Individual Area Handbooks

 

Some SOMD areas have their own handbooks which provide more specific information pertaining to the area.

 

Any discrepancies between the area handbooks and the SOMD Procedures & Policies will be resolved by the SOMD Graduate Committee.

 

Writing Emails to Faculty

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Don’t forget to:

  1. Write from an email account that’s appropriate for academic use. Your university account is the best choice.
  2. Use an email account that shows all or part of your name. Many people will not open an email message if they don’t recognize the name or address. You can monitor this by sending a message to yourself and seeing what it looks like.
  3. Make your email look legitimate by using a helpful or strong subject line. The simplest way is to include the course number or a clear message about the intent of the email (“question about Literature of Modern Taiwan assignment”).

Consider the following examples and think about the guidelines above:

  • an email from 6pack2011@yahoo.com with the subject line “question”
  • an email from a student in the class from their uoregon.edu address with the subject line “Question about World Religions essay”

In the note itself:

  1. Choose a greeting that is appropriate. “Professor Roberts,” is a good greeting and much better than no greeting at all. Ask your professor or GTF how they would like to be addressed if you aren’t sure how to do so.
  2. Identify yourself and your issue or question. “My name is Kenji Harris and I am a student in REL 101. I have a question about the essay due on Friday. The syllabus says to turn it in at discussion group and I have to leave for NCAAs on Thursday (as we discussed). Can I turn in the essay at your office after our class on Wednesday?”
  3. Avoid the spellings, abbreviations, and acronyms you see in instant-messaging or use in email to friends. “IMHO or “lol” is not appropriate shorthand for faculty emails.
  4. Proofread what you’ve written. You want your email to reinforce the impression of your writing skills that you are establishing in class.
  5. Include identifying information in your signature: Jason Edderly, ENG 106.
  6. Reply to your professor’s response. Even a quick “thank you” lets them know that you got their message and that you appreciate their time.
  7. Take your emails to faculty seriously. Learning good email skills is important. It’s always useful to be able to write short, effective notes, and will prove invaluable in future work settings.

Adapted from Michael Leddy, Orange Crate Art (http://bit.ly/qjEBiB) and Wyndham Miles “How to Write Email” (http://bit.ly/qmqfwv).

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