Music Graduate Advising

Category: Procedures & Policies for Doctoral Degrees

C1. Doctoral Status Levels (DMA, PhD)

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There are three major steps in the DMA & PhD programs:

  1. completion of coursework and comprehensive exams,
  2. advancement to candidacy*,
  3. completion of the degree.

*Advancement to Candidacy: As soon as the student has successfully passed the GEE and other degree-required proficiencies, all degree coursework, required degree recitals, the comprehensive exam­ination, and the proposal has been approved, the ADGS will rec­ommend to the Division of Graduate Studies that the student be advanced to candidacy.

C2. Doctoral Admission Without the Master’s Degree

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A student admitted directly into doctoral studies without a master’s degree may earn a master’s degree along the way in the same degree area, provided that all master’s degree requirements are met. It is not necessary for the student to also be admitted to a master’s degree; doctoral status will suffice. (NOTE: If applicable, doctoral students who achieve the master’s along the way must meet the ensemble require­ments for the master’s degree in addition to the doc­toral ensemble requirement.) At the begin­ning of the term in which the master’s degree will be completed, the student must apply for the degree on GradWeb. After the degree is awarded, the student must file the Permission to Re-register form with the Division of Graduate Studies.

Coursework from the Master’s degree may only be used in the Doctoral degree if specifically required by name in both degrees (i.e. MUS 611: Research Methods in Music for MMus and DMA). Ensemble requirements must be completed separately in both degrees.

C3. Time Limit & Residency Requirement (Doctoral)

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A doctoral student’s seven-year completion deadline begins with the term of matriculation. Within that seven-year period, the student must complete their 27 residency credits, advance to candidacy, complete the dissertation, lecture–document, or digital portfolio, and graduate.

See the Division of Graduate Studies’ website for details regarding how to petition the time limit. 

The SOMD adheres to the UO Division of Graduate Studies’ Doctoral Residency Requirements.

C4. Comprehensive Examinations (Doctoral)

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Exam Committee:

The Comprehensive Exam Committee makes up of 3 members, including your faculty advisor that serves as the chair, and two other faculty from the student’s area. Exceptions to the committees may be petitioned with the SOMD Graduate Committee.

Exam Material:

Comprehensive examinations may include questions about any aspect of the musical specialty in which the student is working and are not limited to coursework taken as part of the doctoral degree program. Consult your faculty advisor for a study guide.

Comprehensive examinations have written and oral compo­nents, with the written component taken first.

Written Portion:

The written portion of the exam should take place no later than Friday of week 9 of the term.

The written is prepared by the examining committee, under the direction of the student’s advisor. No later than one week before the examination, the committee chair must submit a hard copy of the examination and any associated materials to the SOMD Graduate Office.

On the day of the test, the student should arrive at the SOMD Graduate Office by 8:10 A.M. and must submit the finished exam to the SOMD Graduate Office by 4:45 P.M. on the same day. Restroom and lunch breaks are permitted. During the examination day, the student may not seek or obtain any information related to the examina­tion from any outside source. Students will be provided with a computer with MS Word.

Some areas of study require additional days of examina­tion; others do not. This portion of the examination may include components such as a take-home section or a demonstration of skills acquired in the area of specialization. If additional components are required, the SOMD Graduate Office will provide a copy of the exam to the student. When all portions are completed, the SOMD Graduate Office will send exam answers to the committee members via email by the morning of the next business day.

Oral Portion:

The Oral examination is two hours in length and covers the written portion and any other portions of the area examina­tion, as well as other topics related to the specialized area (e.g., further explore the student’s knowledge and skills in areas covered in the written examination, seek clarification where written responses were ambiguous or unsatis­factory, evalu­ate the student’s knowledge in other relevant areas). 

Scheduling:

Exams may be scheduled after the following conditions are met:

  1. Completion of all coursework and degree requirements, with the exception of,
    • the third recital for performance students;
    • the public lecture and defense.
  2. Permission to take the examination by the advisor.
  3. During the term in which they take the comprehensive examin­ation, students must be registered for at least three graduate (3) credits. 

Students must schedule their exam at least 1-month in advance. To schedule:

  1. Contact the SOMD Graduate Office to confirm room availability for your written exam. A hold will be placed for you. The hold will be released if the exam is not confirmed 1-month in advance.
  2. Work with your faculty advisor to build your Exam Committee. Confirm written exam and oral exam dates with all members.
  3. Upon verbal confirmation of dates with your committee members, email the SOMD Graduate Office to request the Com­pre­hensive Examination Scheduling Form. The form will be sent to you via DocHub.
  4. Complete the form.

Without permission from the ADGS, exams may not be scheduled during the first week of classes in any term or during summer session. The written portion of the examination should take place no later than Friday of week 9 of the term, with the oral portion of the exam occurring no later than Friday of week 10.

Evaluation:

Both the written and oral portions of the examination will be evaluated by the committee that prepared them. The stu­dent’s responses will be evaluated on the basis of the following criteria:

  • Each response demonstrates thorough knowledge of the topic and is of sufficient depth, breadth, and precision to answer the question fully and correctly.
  • Each response distinguishes between information of central import­ance and peripheral importance and focuses on the former.
  • Each response demonstrates the student’s ability to organize and report information, analyze and evaluate that information, and draw conclusions intelligently.
  • Each response is written in good English prose style and follows accept­ed rules for grammar, punctuation, spelling, and sentence and paragraph structure. Each oral response is in good conversa­tional English, is rationally organized, and is clearly presented.

Using the criteria above, the committee will make one of the following decisions:

  • Approve the examination as is (pass);
  • Require the student to retake any part of the written examination, to retake any part of the oral examination, or both (conditional pass);
  • Require the student to complete appropriate remedial activities (conditional pass);
  • Require the student to retake the entire examination (no pass); or
  • Declare the examination failed and refer the results to the Music Graduate Committee with a recommendation to terminate the student’s place in the program (no pass).

Decisions regarding passing the area comprehensive examination will be made on the entire examination (i.e., the specialized area written exam­i­na­tion, other examination components, and the oral examina­tion). The decision requires the unanimous vote of the committee.

The written and oral portions of the examination and notification of results are to be com­pleted within a period of three weeks, with the oral exam portion occurring no later than Friday of week 10 of the term.

Retakes:

Students must pass the doctoral comprehensive examination by the second attempt. There must be a minimum of ten weeks in between the first and second attempts.

C5. The Dissertation

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Dissertations are required for students who are pursuing a PhD. 

The dissertation has three main portions:

  1. The written document
  2. The public lecture / presentation
  3. The oral defense

Before advancing to candidacy, the student, in consultation with the advisor, forms the Doctoral Dissertation Committee.

All committee members must be part of the Graduate Faculty (i.e., tenured or tenure-track faculty). Some exceptions apply but require prior approval from the Division of Graduate Studies.

The committee includes four members:

  1. One committee chair. The student’s faculty advisor, who must be a SOMD faculty member.
  2. Two core members.
    • At least one core member must be from the student's primary area within the SOMD and must be a member of the Graduate Faculty.
    • The other core member can be from the SOMD, another UO department, a non-tenure track faculty member (career-track, visiting, emeritus, etc.), a faculty member from another college or university, or a qualified practicing professional or community member. This member does not need to be a member of the Graduate Faculty but will need prior approval from the Division of Graduate Studies
  3. One institutional representative. Faculty member at UO but outside of the SOMD.  

GradWeb has a faculty directory listing all faculty eligible to serve on a doctoral committee and the specific positions for which they are eligible. Students should consult with the SOMD Graduate Office to verify eligibility before asking faculty to serve. For additional information, including the service of retired and non-tenure track faculty and others, see the UO Division of Graduate Studies’ Dissertation Committee Policy.

Committee Chair
The student’s primary faculty advisor typically serves as the committee chair. The chair has the principal responsibility of advising the student through the lecture-document process. They should have sufficient time available for this work and be accessible to the student.

Core Members – at least two
Core members support the work of the committee chair but are not the primary leaders of the committee. They should have some time available for this work at various stages and be accessible to the student.

Institutional Representative
The institutional representative acts as an impartial, “outside” committee member, ensuring that all rules and standard practices governing committee procedures are followed. They may also offer substantive expertise related to the dissertation or lecture document, although this is not required.

Additional Resources

 

Formal Approval of the Dissertation Committees:

After the student has been advanced to candidacy, the committee members are recommended to the UO Division of Graduate Studies via GradWeb. Once the Division of Graduate Studies approves, the candidate may then become fully engaged in the research related to the dissertation and may register for dissertation credits. Note: A doctoral candidate must be enrolled for a minimum of six (6) months be­tween the Division of Graduate Studies’ approval of the dissertation committee and the dissertation defense. (For example: students who wish to graduate spring term must be advanced around November 15 of the preceding fall term.)

Revised Committees:

If the chair of the committee is changed after UO Division of Graduate Studies approval, the required six (6) months begin again. If the institutional representative is changed, the student must be enrolled for at least three (3) subsequent months. The replacement of a core member does not affect the six-month rule.

While developing the proposal, the student may take up to six (6) credits of MUS/MUE 601: Research under the guidance of the dissertation advisor. These six credits will not apply toward the university requirement of 18 dissertation credits. While developing the dissertation proposal, students may not register for MUS/MUE 603: Dissertation.

The proposal should be definitive, identifying all essential aspects of the proposed investigation. Aspects of the proposal should include all of the following that are relevant: state­ment of problem or purpose; hypotheses; research design; investigative tech­niques; statistical procedures; research instruments and methods to be used; perti­nent research variables; scope and delimitations; working bibliography; etc. The proposal will generally follow the tradi­tion­al format of the first chapter of the dissertation.

The dissertation proposal, as outlined below, is typically a minimum of 10-15 pages in length plus bibliography. Certain areas may have additional requirements, so students should consult with their advisor when developing their proposal.

  1. Title
  2. Statement of Purpose
  3. Justification of the Study
  4. Methods and Procedures
  5. Definitions, Assumptions and Delimitations
  6. Review of Literature
  7. Bibliography

Approval of the Proposal: 

After the dissertation com­mittee has been determined, the student must obtain the commit­tee’s unanimous written approval of the formal dissertation proposal. To obtain approval of the dissertation proposal, the student should:

  1. Distribute copies to members of the dissertation committee (no later than one month prior to the requested date of advancement).
  2. Convene the committee to discuss any edits and make edits as needed.
  3. Once verbal approval is received from the committee, send the approved proposal (including the completed title pages) to the SOMD Graduate Office (gradmus@uoregon.edu).
    • Name the file: Last Name, First Name_PhD Program_Dissertation Proposal
  4. The SOMD Graduate Office will send the proposal around via DocHub for the committee members’ signatures. Upon completion, the SOMD Graduate Office will send the student the final approved copy.

 

A student may enroll for dissertation credit only after being advanced to candidacy.

Except for preparing the dissertation proposal, students may not work on the dissertation prior to advancement to candidacy. Even though six (6) hours of MUS/MUE 601: Research may have been taken while developing the formal proposal, they may not be counted as part of the required 18 credit hours in MUS/MUE 603: Dissertation.

There is no maximum number of dissertation credits a student may take. Typically, a student registers for all dissertation credits with the designated chair of the dissertation committee (usually the student’s advisor). During the term in which the oral defense is held, the student must be registered for at least three (3) credits of MUS/MUE 603: Dissertation with the chair of the dis­ser­tation committee.

To register for Research or Dissertation credits each term, fill out the Individualized Study Request Form. These requests should be made in the term preceding the intended term of registration.

After advancement to candidacy but before the final defense, PhD candidates in Musicology,  Music Theory, Music Education, and Data-Driven Music Performance and Composition are required to present one formal public lecture on the UO campus. Guidelines are as follows:

  1. The dissertation committee members will attend and evaluate the lecture.
  2. The public lecture must take place in-person, with all members of the committee physically present, unless otherwise approved by the ADGS. Pre-recorded lectures are not allowed. 
  3. The lecture must be audio recorded. See scheduling instructions for details. 
  4. The topic of the lecture shall be related to the dissertation research.

At least four weeks before the defense, the candidate must provide a complete copy of the final dissertation draft to each disserta­tion committee member.

During the defense, the dissertation committee will examine the disser­ta­tion in any way that helps determine whether it meets the specifi­ca­tions of the candidate’s approved proposal and whether it meets the following criteria:

  • It shows thorough knowledge of the topic.
  • It possesses sufficient depth and breadth to serve its intended purpose.
  • It demonstrates intelligent organization, analysis and evaluation of material, accurate reporting of information, and sound conclusions.
  • It differentiates between information of central importance and infor­ma­tion of peripheral importance and focuses on the former.
  • It is written in formal English prose style and follows accepted rules of grammar, punctuation, spelling, and sentence and paragraph structure.
  • It employs established procedures for scholarship and research as they apply to the topic.
  • It contributes in some significant way to knowledge in the field.
  • It meets the standards of form and style set forth in the Division of Graduate Studies’ Thesis and Dissertation Style and Policy Manual.
  • It conforms to one of the standard style manuals for scholarly writing (designated by the advisor).

The public lecture & oral defense must be formally scheduled with the SOMD Graduate Office no later than one month prior to the lecture and defense date.

There must be at least six month between the Division of Graduate Studies’ formal appointment of the doctoral committee and the defense. The lecture & defense must take place in-person, with all members of the committee physically present, unless otherwise approved by the ADGS. Without prior ADGS approval, the lecture &defense may not take place during summer session.

  1. Once the advisor is satisfied that the dissertation is ready for the lecture and defense, and no fewer than four weeks before the proposed date, the candidate must obtain provisional agreement from doctoral committee members that they will be available on a specified day and time for the public lecture & oral defense. Consult the SOMD Room Scheduleto ensure that the space is available. Typically, the defense is scheduled immediately following the lecture.
    • There is a mandatory SOMD recital fee for all public lectures. All public lectures will be audio recorded at a minimum. Audio recording can be facilitated in all rooms.
    • If video and live-streaming support is desired through the SOMD Production Office, students must reserve space in Beall Hall, Tykeson Rehearsal Space (Berwick Hall), or Frohnmayer Music Building Room 190/163/173/178, as these are the only spaces equipped with video and live-streaming capabilities. For those interested in video recording and live-streaming, additional costs apply.
      • Current fee rates can be found in the Other Charges, Fees, and Fines for Services, Facilities, Operations, and Programs fee schedule, here.
  1. Upon verbal approval from your committee members, the candidate must request their Lecture & Oral Defense Scheduling form from the SOMD Graduate Office (gradmus@uoregon.edu). The form will be sent via DocHub. Upon completion of the form, the space will be booked for the student and a confirmation will be sent to the student. 
    • The public lecture & defense must take place in a public space such as an SOMD classroom or conference room. Public lectures & defenses may not be held in faculty offices.

  2. Complete the “Oral Defense” section on GradWebno later than one month prior to the lecture/defense date. 
    • This generates an email to all committee members asking them to confirm their attendance. Once all the committee members have confirmed their attendance, the Division of Graduate Studies will officially notify the commit­tee of the date, time, and place of the oral defense.
    • Students should review the UO Division of Graduate Studies Doctoral Degree DeadlinesThere are specific deadlines by which students must complete their defense in a given term.

  3. Candi­dates must submit an Information and Arrangements Form to the Productions Office to ensure all recording needs are met. Submitting the Information and Arrangements form must happen no later than two weeks prior to the proposed lecture date. For archival purposes, the recordings will remain with the SOMD.
    • For inclusion in the SOMD online calendar, the candidate should submit their event information to the UO Events Calendar.

Important note: The Public Lecture & Oral Defense space reservations are scheduled through the SOMD Graduate Office. The Oral Defense MUST also be scheduled through the UO Division of Graduate Studies.

After the committee has examined the dissertation and asked the candi­date all necessary questions, the members of the committee will make one of the following decisions:

  • Approve the dissertation by unanimous vote. In the event of a split vote the Vice Provost for Graduate Studies—after consulting with the candidate, the committee, and the Music ADGS—determines the review procedure.
  • Approve the dissertation by unanimous vote pending appropriate revisions in the dissertation, to be verified by the advisor.
  • Have the candidate make appropriate revisions and resubmit the dissertation to the committee.

If any committee member has serious reservations about the acceptabil­ity of the finished dissertation, they should raise the issue with the chair of the committee prior to the scheduled dissertation defense. If it is prob­able that the dissertation will not be approved as stated in one of the options above [(a), (b), or (c)], the meeting is to be canceled with at least 24 hours’ notice given to the SOMD Graduate Office and all partici­pants. (The SOMD Graduate Office informs the Division of Graduate Studies.) An interim meeting, in which the committee’s concerns are address­ed, will then be scheduled, and the candidate will be given appropriate advice regarding completion of the dissertation.

No later than 2 weeks after the defense: the candidate uploads the dissertation to UMI/Proquest ETD. Follow the instructions, here.

Once the student uploads the document, they should email their confirmation email to the SOMD Graduate Office.

UO Style & Policy Manual

Dissertation Checklist: 

When What
Prior to advancement of candidacy. Work on dissertation proposal, discuss committee make up with faculty advisor.
Term prior to advancement. Confirm committee members. Finish your proposal and submit your dissertation proposal to the SOMD Graduate Office to gather committee signatures.
At least 6 months prior to graduation Have advanced to candidacy and the DGS has approved your dissertation committee.
This requires having completed all required coursework (except dissertation), passed the comprehensive exam, and submitted your dissertation proposal.
After advancement and before dissertation completion. Work on your dissertation with your committee members.
8 weeks prior to the candidate’s oral defense   Completed first draft of the dissertation to be sent to the candidate’s dissertation committee.
4 weeks prior to the candidate’s oral defense Submit candidate’s FINAL draft to the dissertation committee.
Schedule the public lecture and oral defense.
Public lecture is scheduled with SOMD and the Oral Defense is scheduled in GradWeb.
No later than 2 weeks after the defense Upload the candidate’s dissertation to ProQuest.
Send upload confirmation to SOMD Graduate Office.

 

Approval for Use of Human Subjects in Research:

If a student is planning to use human subjects (e.g., experiments, interviews, surveys) as part of any research activity, prior university permission is required. Prior to any contact with the proposed subjects, permission to use human subjects must be obtained from Research Compliance Services. Details may be found here or on the UO Division of Graduate Studies’ website.

Once obtained, students are required to submit approval documentation from Research Compliance Services to the SOMD Graduate Office.

C6. The Lecture-Document (Doctoral)

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A lecture document is the final culminating project for students pursuing a Doctor of Musical Arts (DMA). It comprises three main components in the following order:

  1. The public lecture / presentation
  2. The written document
  3. The public oral defense

Nature of the Document:

The document is a written piece, approximately 50 pages long (including bibliography), that closely relates to the lecture. It does not need to be based on original research but should exhibit effective scholarly research and writing, as indicated by the following criteria:

  • It demonstrates thorough knowledge of the topic and provides sufficient depth and breadth to fulfill its purpose.
  • It adheres to established scholarly procedures relevant to the topic.
  • It is written in formal English prose, following accepted rules of grammar, punctuation, spelling, and sentence and paragraph structure.
  • It conforms to the Graduate School’s Thesis and Dissertation Style and Policy Manual and one of the standard style manuals for scholarly writing.

Nature of the Lecture:

The student will present a public lecture about an aspect of their performance area. Please note that the lecture is intended to be a complementary event to the document rather than a public reading of the document. This lecture, lasting approximately one hour, should primarily be a verbal presentation. It may include live performances, recorded performances, and audio-visual aids, though these are not mandatory. The lecture should demonstrate effective scholarly research, organized content, and strong verbal communication skills, as indicated by the following criteria:

  • The lecturer demonstrates thorough knowledge of the topic, with the lecture providing sufficient depth, breadth, and precision to fulfill its purpose.
  • The lecturer shows the ability to organize and report information, analyze and evaluate it, and draw intelligent conclusions.

Nature of Oral Defense

The student will defend their lecture and document in an oral examination, demonstrating their understanding and ability to discuss their work comprehensively.

Before advancement to candidacy, the lecture-document committee is proposed by the student (in consultation with the advisor).  All committee members must be part of the Graduate Faculty (i.e., tenured or tenure-track faculty). Some exceptions apply but require prior approval from the Division of Graduate Studies.

The committee includes four members:

  1. One committee chair. The student’s faculty advisor, who must be a SOMD faculty member.
  2. Two core members.
    • At least one core member must be from the student's primary area within the SOMD and must be a member of the Graduate Faculty.
    • The other core member can be from the SOMD, another UO department, a non-tenure track faculty member (career-track, visiting, emeritus, etc.), a faculty member from another college or university, or a qualified practicing professional or community member. This member does not need to be a member of the Graduate Faculty but will need prior approval from the Division of Graduate Studies
  3. One institutional representative. Faculty member at UO but outside of the SOMD.  

GradWeb has a faculty directory listing all faculty eligible to serve on a doctoral committee and the specific positions for which they are eligible. Students should consult with the SOMD Graduate Office to verify eligibility before asking faculty to serve. For additional information, including the service of retired and non-tenure track faculty and others, see the UO Division of Graduate Studies’ Dissertation Committee Policy.

Committee Chair
The student’s primary faculty advisor typically serves as the committee chair. The chair has the principal responsibility of advising the student through the lecture-document process. They should have sufficient time available for this work and be accessible to the student.

Core Members – at least two
Core members support the work of the committee chair but are not the primary leaders of the committee. They should have some time available for this work at various stages and be accessible to the student.

Institutional Representative
The institutional representative acts as an impartial, “outside” committee member, ensuring that all rules and standard practices governing committee procedures are followed. They may also offer substantive expertise related to the dissertation or lecture document, although this is not required.

Additional Resources

The Lecture-Document Proposal:

Before advancement to candidacy, the student’s lecture-document committee must approve the proposal. No later than one month prior to the requested date of advancement, the student must submit the proposal to the committee. The proposal will com­prise two parts:

Part One—Lecture: A description of the lecture, its title, purpose, and scope; address the issue of live performance and audio/visual aids.

Part Two—Document: A description of the document to be written. This portion of the proposal will specify the document’s working title, a statement of its purpose, the scope of the research, a preliminary review of literature, the proposed research procedure, a description of the projected relationship between the document and the lecture, and a working bibliography.

Download the official approval pages. Fill out the relative information and attach proposal pages. Signatures will be collected via DocHub.

Approval of the Proposal:

After the lecture-document com­mittee has been determined, the student must obtain the commit­tee’s unanimous written approval of the formal lecture-document proposal. To obtain approval of the proposal, the student should:

  1. Distribute copies to members of the proposal committee (no later than one month prior to the requested date of advancement).
  2. Convene the committee to discuss any edits and make edits as needed.
  3. Once verbal approval is received from the committee, send the approved proposal (including the completed title pages) to the SOMD Graduate Office (gradmus@uoregon.edu).
    • Name the file: Last Name, First Name_DMA Program_Lec-Doc Proposal
  4. The SOMD Graduate Office will send the proposal around via DocHub for the committee members’ signatures. Upon completion, the SOMD Graduate Office will send the student the final approved copy.

After advancement to candidacy, a minimum of six credits of MUS 601 Research must be taken (a minimum of three graduate credits for two consecutive terms) while preparing the lecture and supporting document.

To register for Research credits each term, fill out the Individualized Study Request Form. These requests should be made in the term preceding the intended term of registration.

The lecture & oral defense are public events. They must be formally scheduled with the SOMD Graduate Office no later than one month prior to the lecture and defense date. 

There must be at least two terms between the Division of Graduate Studies’ formal appointment of the doctoral committee and the defense. The lecture & defense must take place in-person, with all members of the committee physically present, unless otherwise approved by the ADGS. Without prior ADGS approval, the lecture &defense may not take place during summer session.

  1. Once the advisor is satisfied that the lecture document is ready for the lecture and defense, and no fewer than four weeks before the proposed date, the candidate must obtain provisional agreement from doctoral committee members that they will be available on a specified day and time for the public lecture & oral defense. Consult the SOMD Room Schedule to ensure that the space is available. Typically, the defense is scheduled immediately following the lecture.
    • There is a mandatory SOMD recital fee for all public lectures. All public lectures  will be audio recorded at a minimum. Audio recording can be facilitated in all rooms.
    • If video and live-streaming support is desired through the SOMD Production Office, students must reserve space in Beall Hall, Tykeson Rehearsal Space (Berwick Hall), or Frohnmayer Music Building Room 190/163/173/178, as these are the only spaces equipped with video and live-streaming capabilities. For those interested in video recording and live-streaming, additional costs apply.
      • Current fee rates can be found in the Other Charges, Fees, and Fines for Services, Facilities, Operations, and Programs fee schedule, here.
  2. Upon verbal approval from your committee members, the candidate must request their Lecture & Oral Defense Scheduling form from the SOMD Graduate Office (gradmus@uoregon.edu). The form will be sent via DocHub. Upon completion of the form, the space will be booked for the student and a confirmation will be sent to the student. 
    • The public lecture & defense must take place in a public space such as an SOMD classroom or conference room. Public lectures & defenses may not be held in faculty offices.
  3. Complete the “Oral Defense” section on GradWeb no later than one month prior to the lecture/defense date. 
    • This generates an email to all committee members asking them to confirm their attendance. Once all the committee members have confirmed their attendance, the Division of Graduate Studies will officially notify the commit­tee of the date, time, and place of the oral defense.
    • Students should review the UO Division of Graduate Studies Doctoral Degree Deadlines carefully. There are specific deadlines by which students must complete their defense in a given term.
  4. Candi­dates must submit a Information and Arrangements Form to the Productions Office to ensure all recording needs are met. Submitting the Information and Arrangements form must happen no later than two weeks prior to the proposed lecture date. For archival purposes, the recordings will remain with the SOMD.
    • For inclusion in the SOMD online calendar, the candidate should submit their event information to the UO Events Calendar.

Important note: The Public Lecture & Oral Defense space reservations are scheduled through the SOMD Graduate Office. The Oral Defense MUST also be scheduled through the UO Division of Graduate Studies.

After the committee has examined the dissertation and asked the candi­date all necessary questions, the members of the committee will make one of the following decisions:

  • Approve the lecture-document by unanimous vote. In the event of a split vote the Vice Provost for Graduate Studies—after consulting with the candidate, the committee, and the Music ADGS—determines the review procedure.
  • Approve the dissertation by unanimous vote pending appropriate revisions in the lecture-document, to be verified by the advisor.
  • Have the candidate make appropriate revisions and resubmit the lecture-document to the committee.

If any committee member has serious reservations about the acceptabil­ity of the finished lecture-document, they should raise the issue with the chair of the committee prior to the scheduled defense. If it is prob­able that the document will not be approved as stated in one of the options above [(a), (b), or (c)], the meeting is to be canceled with at least 24 hours’ notice given to the SOMD Graduate Office and all partici­pants. (The SOMD Graduate Office informs the Division of Graduate Studies.) An interim meeting, in which the committee’s concerns are address­ed, will then be scheduled, and the candidate will be given appropriate advice regarding completion of the document.

Completed and approved lecture-documents must be submitted online to UO Scholars’ Bank no later than 2 weeks after the defense. Once the committee approves the final draft, complete the online submission form and follow the instructions for uploading the project onto Scholars’ Bank (for details, see their website). After uploading the project to Scholar’s Bank, the candidate must forward their upload confirmation to the SOMD Graduate Office.

 

Lecture-Document Checklist:

When What
Prior to advancement of candidacy. Work on lecture-document proposal, discuss committee make up with faculty advisor.
Term prior to advancement. Confirm committee members. Finish your proposal and submit your proposal to the SOMD Graduate Office to gather committee signatures.
At least 2 terms prior to graduation

Have advanced to candidacy and the DGS has approved your lecture-document committee.

 

This requires having completed all required coursework (except dissertation), passed the comprehensive exam, and submitted your lecture-document proposal.

 

 
After advancement and before lecture-document completion. Work on your document with your committee members.
8 weeks prior to the candidate’s oral defense   Completed first draft of the lecture-document to be sent to the candidate’s committee.
4 weeks prior to the candidate’s oral defense

Submit candidate’s FINAL draft to the lecture-document committee.

 

Schedule the public lecture and oral defense.

 

Public lecture is scheduled with SOMD and the Oral Defense is scheduled in GradWeb.
No later than 2 weeks after the defense

Upload the candidate’s lecture-document to Scholar’s Bank.

 

Send upload confirmation to SOMD Graduate Office.

Approval for Use of Human Subjects in Research:

If a student is planning to use human subjects (e.g., experiments, interviews, surveys) as part of any research activity, prior university permission is required. Prior to any contact with the proposed subjects, permission to use human subjects must be obtained from Research Compliance Services. Details may be found here or on the UO Division of Graduate Studies’ website.

Once obtained, students are required to submit approval documentation from Research Compliance Services to the SOMD Graduate Office.

Timeline for Completing Doctorate

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Term of Matriculation

  • Take Graduate Entrance Exams; if needed, complete additional courses to meet GEE proficiency requirement.
  • Seven-year clock begins.

Complete Doctoral Residency

  • Of the 81 minimum credits required for a doctoral degree, at least 27 credits must be completed at the University of Oregon while classified as a doctoral student.

Complete Degree Program Requirements

  • Take and complete all required coursework.
  • Complete degree requirements (such as recitals).

Doctoral Comprehensive Exams

Submit Dissertation/Lecture-Document/Digital Portfolio Proposal to Music Graduate Office

  • For dissertation, see C13; for lecture-document, see C15; for digital portfolio, see C16. 

Advancement to Candidacy

  • For dissertation, must occur at least 6 months prior to defense; for lecture-document and digital portfolio, at least 2 terms prior.
  • After advancement, must complete 18 credit hours of Dissertation (603) or 6 credits of Research (601).

Completion of Degree

  • Approval of first draft of dissertation/lecture-document/digital portfolio.
  • During the term of graduation, be enrolled for three (3) credits of Dissertation (603) or Research (601).
  • Schedule room for oral defense.
  • On GradWeb, begin Confirmation of Agreement to Attend an Oral Defense
  • Present public lecture.
  • Hold final defense of dissertation/lecture-document/digital portfolio and make any required changes.
  • No later than 2 weeks after defense: submit dissertation online to UO Division of Graduate Studies; submit lecture-document or digital portfolio online to Scholars’ Bank by the Graduate School deadline and send submission confirmation to the Music Graduate Office.
  • Congratulations! You’re finished; see you at Commencement!

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