gho@uoregon.edu – Page 3 – Music Graduate Advising

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A3. Advisors

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Students are responsible for informing themselves of all graduate degree requirements, procedures, and policies. For matters about SOMD Policies & Procedures and general graduate degree advising, students may seek advising from the SOMD Graduate Office. For matters pertaining to degree progress and curriculum specific to the major, students should consult with their faculty advisor.

During the student’s degree program, students will collaborate with the Graduate Advisor (gradmus@uoregon.edu) and their faculty advisors to determine the appropriate courses based on degree requirements. Faculty advisors are:

Musicology: The area chair will assign the appropriate faculty advisor.
Music Theory: The area chair will assign the appropriate faculty advisor.
Intermedia Music Technology & Data-Driven Instruments: Music technology area chair.
Music Composition: The area chair will assign the appropriate faculty advisor.
Music Education: The area chair will assign the appropriate faculty advisor.
Jazz Studies: Professor Paul Krueger
Piano Pedagogy: Grace Ho
Performance: Studio Instructor

Faculty advisors should be determined by the end of the first term of the student’s first year of study. Any time there is a change in faculty advisor, students must notify the SOMD Graduate Office.

A4. Grading Policies

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Students must earn a B- or better in all courses used to fulfill degree requirements. Grades of C+ or lower may not be applied for graduate credit but are computed in the grade point average (GPA).

Pass/No Pass Options:

A grade of P (Pass) is awarded only for the equivalent of a B– or better. A grade of N (No Pass) is neither acceptable for graduate credit nor computed in the GPA.

All required courses for a student’s degree (including Research Development and Non-Music courses) must be taken for a letter grade rather than P/NP.

Exceptions to the above rules include Practicum (606), Terminal Project (609), Research (601), Reading and Conference (605), Thesis (503), Dissertation (603), and courses offered only P/NP. In each of these cases, the grade option is determined by inclusion of Practicum as a degree or Specialization requirement, UO policy, or by the professor offering the course. Courses not directly related to the degree program may be taken P/NP.

Incomplete Grades:

A grade of “I” (Incomplete) represents an agreement between an instructor and a student to extend the deadline for coursework completion. Incompletes shall be granted when the instructor determines that the student meets all the following criteria. The student:

has been making satisfactory progress on coursework as determined by the criteria in the syllabus;
has been active in the course;
is unable to complete a portion of the course requirements due to extenuating circumstances beyond their control that occurred after the last day to drop a class (End of Week 7 of Fall/Winter/Spring terms; variable dates for summer courses);
is able to independently complete the remaining requirements without attending additional classes beyond the term or receiving additional instruction; and
requests an Incomplete by the published deadline (see Registrar’s website)

If additional class attendance or instruction is required to complete course requirements, the instructor shall not issue an Incomplete. Lack of engagement, poor performance, or a desire to repeat the course are also unacceptable reasons for issuance of the “I” mark.

Incomplete grades can only be granted by instructors and instructors are under no obligation to grant students an incomplete grade if in their judgment the criteria stated above are not met.

Instructions on how to request an Incomplete and further details can be found on the UO Registrar’s Page.

A6. Concurrent Graduate Degrees and Specializations

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Concurrent Graduate Degrees:

Students who wish to pursue concurrent graduate degrees (two master’s degrees, or a doctoral and master’s degree) should consult the SOMD Graduate Office and the Division of Graduate Studies for information.

SOMD Specializations:

The SOMD provides various graduate specializations that can be added to any master’s or doctoral degree in the SOMD. To pursue a specialization, a student must be admitted to a University of Oregon master’s or doctoral program.

Music students may pursue any of the SOMD specializations, with the following exceptions:

MA & PhD Music Theory students can not pursue the Music Theory Pedagogy specialization.
MM & DMA Music Performance Collaborative Piano students cannot pursue the Collaborative Piano Specialization.
Master’s in Piano Pedagogy students can not pursue the Piano Pedagogy Specialization.

For a full list of SOMD Specializations, please consult the Info For Music Graduate Students page.

Declaring the Specialization:

Students who choose to pursue a graduate specialization should declare their intention with the SOMD Graduate Office by fall term of the second year of study.

To declare the specialization:

Review the specialization requirements. Any questions about the specialization, should be directed to the faculty member in charge of the specialization:
- Collaborative Piano: David Riley
- Ethnomusicology: Juan Eduardo Wolf
- Historical Performance Practice: Lori Kruckenberg
- Jazz Pedagogy: Paul Krueger
- Music Theory Pedagogy: Music Theory area chair
- Piano Pedagogy: Grace Ho
- Violin & Viola Pedagogy: Leslie Straka
Fill out the SOMD Specialization Application. After receiving and reviewing this form, the student will be sent a DocHub form to complete.
A finalized copy of the form will be sent to the student. The student is responsible for emailing the completed forms to the Division of Graduate Studies (graduatestudies@uoregon.edu) for processing. CC’ the SOMD Graduate Office in this email communication.

Specialization Requirements:

All courses required of a Specialization must be taken for a letter grade and passed with a B- or better. Courses taken P/NP may not be used to fulfill Specialization requirements unless approved by the SOMD Graduate Office.

All courses required for graduate specializations may overlap with the primary degree requirements.

Graduating with the Specialization:

No later than Friday of Week 2 in the term of graduation, the student must apply for their degree via GradWeb also indicating the graduate specialization they also plan to receive.

Graduate specializations are indicated following the major degree on official records and transcripts once the student graduates with their primary degree.

A5. Petitions & Course Waivers

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General SOMD Petitions:

Graduate students may petition the SOMD Music Graduate Committee for changes in any aspect of the degree program. When completing the petition form, the requested change and the reasons for the variation from standard procedures should be clearly stated, and the appropriate faculty advisor’s statement of support and signature of approval must be included.

To request a SOMD Petition:

If applicable, collect any documentation needed for your petition.
Consult your faculty advisor and the SOMD Graduate Advisor regarding the petition. The support of the faculty advisor is necessary for the petition to proceed.
Upon approval from your faculty advisor, request a petition from the SOMD Graduate Advisor (gradmus@uoregon.edu). The form will be sent via DocHub.
Once the DocHub is completed, the petition will be presented to the SOMD Graduate Committee for review. The result will be shared with the student as soon as possible.

Course Waivers:

Students may petition to waive a course if: 1) they have completed a similar graduate-level course at another institution or the same or similar course at the UO prior to beginning the program, and 2) the substituted course was completed no more than seven years before the submission of the waiver.

To request a course waiver:

If applicable, gather a syllabus from the course you are trying to use for the substitution. The instructor of the course at UO will need to evaluate the syllabus to determine eligibility.
Consult your faculty advisor and the SOMD Graduate Advisor regarding the course waiver. The support of the faculty advisor is necessary for the petition to proceed.
Upon approval from your faculty advisor, request a course waiver from the SOMD Graduate Advisor (gradmus@uoregon.edu). The form will be sent via DocHub.
Once the DocHub is completed, the petition will be presented to the SOMD Graduate Committee for review. The result will be shared with the student as soon as possible.

A7. Progress Toward Degree and Retention in Program

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At the end of every term, the SOMD Graduate Office will evaluate student progress. If a student is found to not be meeting satisfactory progress, they will be placed in one of the following categories: No Action, Academic Warning, Academic Probation, or Dismissal. View each category on the Division of Graduate Studies page.

The SOMD follows the Division of Graduate Studies Satisfactory Progress Requirements.

In addition to those requirements, the SOMD also has School specific requirements:

Students must successfully complete the SOMD GEE or any necessary proficiency exams or coursework by the end of Fall term of the second year.
Students are allowed two attempts to earn a B-or better in any degree-required course. If students are unsuccessful after two attempts, further enrollment as a graduate music major will be permitted only by a successful petition to the SOMD Graduate Committee.
Students must pass doctoral degree comprehensive examinations by the second attempt.

A8. Individualized Study

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Individualized study (605) allows students to explore topics beyond the standard curriculum. It cannot be used to replace regular courses. Additionally, it cannot be used for recital or exam preparations.

To Request Individualized Study:

Talk with the professor you wish to complete the individual study. Professors are not obligated to offer students individualized study.
Upon receiving confirmation from the professor, complete this Individualized Study Request Form.
The SOMD Graduate Office will review your request and if you are eligible to register for Individualized Study credits, we will send you a DocHub form to finalize your term goals with your professor.
Upon completion of the form, the SOMD Graduate Office will instruct you to register for the course.

Please note: Individualized study requests must be made to the SOMD Graduate Office by the 1st day of Finals Week. Missing the deadline may require a Late Drop-Add petition to the UO Registrar.

Each term, students must complete a new individualized study form to register for individualized study. Summer individualized study requires approval from the professor and the SOMD Associate Dean of Graduate Studies.

A9. Performance Studies

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Course Number	Credits	Lesson Length	Who is it for	Course Fee
MUP 635	2	Half hour	Non-Performance and secondary instruments	$200
MUP 650	2	Hour	MM Jazz, non-Performance and secondary instruments	$400
MUP 665	4	Hour	MM Performance & MM Jazz	$400
MUP 765	4	Hour	DMA	$400

Course numbers would be the same for each instrument, but each instrument would have its own section name and CRN.

A10. Recital Policy (All Graduate Students)

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Find detailed information on recital policies, scheduling procedures, optional recitals, and more, here.

A11. SOMD Procedures for Complaints and Grievances

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Although it is expected that all SOMD community members will uphold the highest standards of professionalism, the SOMD recognizes that there may be occasions when a graduate student may encounter problematic situations during their graduate study. It is an objective of the UO that such situations have a prompt and formal resolution and that this be accomplished according to orderly procedures.

Most problems encountered may be resolved through interactions with the appropriate SOMD faculty, staff, or administrator. If a graduate student has an academic concern, they should first contact the faculty member and attempt to resolve the matter. If that effort is unsuccessful, or if the student is uncomfortable with that approach, the graduate student should contact the Associate Dean for Graduate Studies, who will obtain relevant information and seek a resolution between the parties. If that effort is similarly unsuccessful, the matter may be referred to an appropriate committee (standing or ad hoc) or to the SOMD Dean or an appropriate university office, including the UO Division of Graduate Studies. Formal graduate student grievance procedures for academic and non-academic concerns are outlined here: http://policies.uoregon.edu/grievance-procedures.

If the student has a grievance against another student or another employee of the university, or if the student has a grievance that is not academic in nature, they should contact the appropriate university office: Office of Affirmative Action and Equal Opportunity or the Office of the Dean of Students. Additional resources are available through the following university offices: Ombuds Office, Accessible Education Center, Counseling Center, UO Health Center.

A12. Degree Work and Summer Sessions

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Prior approval from the SOMD Associate Dean of Graduate Studies, the Director of Summer Session, and appropriate committee members is required for completing dissertations, theses, lecture-documents, recitals, comprehensive examinations, language examinations, final oral examinations, or special projects during the summer.

Author: gho@uoregon.edu (page 3 of 5)

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