All About The Details

An event’s success can depend on choosing the right location for the type of event you are having. One of the most important first steps to planning an event is nailing down where it is going to take place. That is why I wanted to cover event themes and different types of events in this week’s blog.

Knowing and understanding the positive and negatives for the type of venue are an important part to choosing the one that will serve the expectations of the event and the client. Of course, there are so many types of events that it would be hard to cover them all in one post! Therefore, I will just focus on the process of choosing the right location for your event.

A few types of events include:

• Fund Raisers/Auctions 
• Grand Openings
• Festivals
• Weddings
• Tradeshows/Conventions
• Holiday Parties
• Sporting events
• Important life moments: Birthdays, Anniversaries, Baby showers, etc.

Events are all about planning everything down to the smallest detail and having two backups for that plan! I guarantee you if you spend some extra time planning your event’s location you will see the benefits of a well-planned event.

This past year, I interned with Cascadia Wildlands for their 11th Annual Wonderland Auction. Below are a few things I have learned along the way that really help when trying to plan an event: 

Source: Cascadia Wildlands

1. Meet with your client and get a true understanding of what their goals are, what they are expecting from you and their expectations for the event.
2. ASK QUESTIONS! I used to think I would look incompetent if I asked clients too many questions, but that isn’t the case. The more questions you ask the better idea you will have of what they want so that you are both on the same page.
3. Think about the DETAILS!!!

When thinking about what the right location is for your types of event keep in mind all the details. Depending on the different aspects you are planning to have at your event you need to keep those details in mind when choosing a location.

A few things to ask yourself:

1. What do you want the vibe and atmosphere to be like for the event?
2. Will the number of people you are planning to attend fit in the venue?
3. Is there enough room for the food, entertainment, etc.?
4. Is there enough lighting, electrical outlets and power supply?
5. If you are having an outside event, don’t forget to think about restroom access.

This post barely scratches the surface of all the aspects that should be considered when choosing a venue. You will of course have to tailor these tips to the type of event you are having, but I hope this gives you a place to start and you can expand from there!