Using EMS for Outlook Add-in
EMS for Outlook is an optional add-in that integrates the EMS room reservation process directly with Microsoft Outlook. Users can view room availability in addition to attendee free/busy information simultaneously and book/manage their meetings directly within Outlook. EMS for Outlook is currently only available for Windows Outlook. It is not compatible with Outlook Online or for Mac.
NOTE: The user must have an active EMS web account to use EMS for Outlook, and be using the associated mailbox.
Installation
- Download add-in at https://uoscheduling.emscloudservice.com/outlook-deploy
- Close Outlook
- Install add-in and restart Outlook
Booking a room with the EMS add-in in Outlook
- Open Outlook
- Click “New Meeting” to create a new scheduled meeting with attendees
- Select title of meeting, start/end date and time, and required/optional attendees (but not location!) as normal
- Click on the EMS Room Scheduling icon
- Select a room from the list of available locations that appear by clicking on the green + icon to the left of the room name
- Click send to complete the booking of the selected room and sent the meeting invite to attendees. If you need to make further edits to the appointment itself (date/time, attendees), you can alternately click the “Appointment” button that appears in the ribbon and send as normal when finished.
Your reservation is complete. You have chosen the room/space, invited your attendees and are now able to send the meeting request from one location.
