Don’t hit send just yet
The way people communicate has changed a lot recently. A little over fifteen years ago, people sent letters when they wanted to communicate with their friends or their employers. Fortunately, today all we have to do is send an email to quickly communicate with our peers.
I have included some tips about email guidelines when writing to professors.
Use/create an email address you won’t be embarrassed about.
Try to refrain from email usernames like “puppylover123” or “guitarhero4lyfe”. These email addresses make you seem less mature than you actually are. Chances are, professors will delete the email before reading it. Instead, use your email that your university gave to you.
Do NOT use “text” language or emoticons.
While today’s world has brought on convenient ways of saying long phrases like “Talk to you later,” “On my way” or “Laugh out loud,” by all means, do not use these when emailing a professor. Nothing screams annoying more than an email that reads “tysm 4 ur help. cya l8er. :P.” It’ll make your professor lose even more hope in today’s generation.
Don’t write in uppercase letters.
Using all uppercase letters will make it appear as if you are over-exaggerating your tone of voice. DO YOU REALLY WANT TO SOUND LIKE THIS TO YOUR PROFESSOR OR TA? It’s clearly unnecessary.
Make sure attached documents work.
If you happen to be using a different word or slideshow processor, make sure you save it as a file that is compatible with most other popular ones to avoid errors when your professor or TA goes to open them.
Do your part in solving what you need to solve.
If you email to ask something you could look up yourself, you risk presenting yourself as less resourceful than you ought to be. But if you mention that you’ve already checked the syllabus, asked classmates and looked through old emails from the professor, then you present yourself as responsible and taking initiative. So, instead of asking, “What’s our homework for tonight?” you might write, “I looked through the syllabus and course website for this weekend’s assigned homework, but unfortunately I am unable to locate it.”
https://studysoup.com/blog/easy-college-solutions/email-etiquette/
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