Sample Calendar (from 2021-2022)

July

• Music Graduate Office summer projects
  • Update checklists and post to website
  • Update Policies & Procedures
• Send welcome email to incoming students
  • Remind them of DuckID and student email; GEE
  • Provide GEE study guide and info about advising

August

• Office move
• Assist with WOW planning
• Update WOW presentations and advising materials
• Continue to send reminders to incoming students
  • Important dates/deadlines
  • GEE
  • DuckID and UO email

September

• Week of Welcome (entrance exams, orientation meetings, advising for new students)
• Fall term begins (registration management activities, overrides, individualized study)
• Update Music Grad Student email list to remove all graduate students and add new students

October

• Registration deadlines
• Audit checklists
• Student recitals, exams, etc. 
• Begin updating Course Projection Document to include additional year
  • Confirm updated version with SOMDscheduling
  • Send each area head the classes for their area (cc department chair)
  • Update Course Projection as you receive this from the areas
  • Hold updated document and link it to the website after spring registration opens

November

• Winter term registration begins (advising for continuing students)
• Student recitals, exams, etc. 
• GE evaluations go out to supervisors (due Friday of week 10)

December

• Student recitals, exams, etc. 
• Fall term ends (advising for graduating students, grading reminders to faculty)
• Statements of Completion sent to Division of Grad Studies (GradWeb) for graduating students
• Planning and preparation for Winter term

January

• Winter term begins (registration management activities, overrides, individualized study)
• Registration deadlines
• Audit checklists
• Student recitals, exams, etc. 

February 

• Student recitals, exams, etc. 
• Audition weekend presentations
• GE offers letters

March

• GE offers letters
• Student recitals, exams, etc. 
• Winter term ends (advising for graduating students, grading reminders to faculty)
• Statements of Completion sent to Division of Grad Studies (GradWeb) for graduating students
• Planning and preparation for Spring term
• Catalog updates

April

• Spring term begins (registration management activities, overrides, individualized study)
• Registration deadlines
• Audit checklists
• Student recitals, exams, etc. 

May

• Student recitals, exams, etc. 
• Planning for commencement

June

• Student recitals, exams, etc. 
• Spring term ends (advising for graduating students, grading reminders to faculty)
• Commencement
• Statements of Completion sent to Division of Grad Studies (GradWeb) for graduating students
• Start summer projects