Sample Schedule

Tasks remain fairly consistent year to year. There are some important University deadlines that may shift, so please do keep those in mind. 

July

• Music Undergraduate Office summer projects
  • Update Checklists and post to website
  • Update Undergraduate Handbook and post to website
• IntroDUCKtion (may begin as early as June – determined by the UO Orientations team) 

August

• Assist with WOW planning
• Update WOW presentations and advising materials
• Continue IntroDUCKtion as needed
• Send Welcome emails to incoming students with information about placement tests, auditions, etc. 

September

• Follow up Welcome emails to incoming students with information about placement tests, auditions, etc. 
• Week of Welcome (placement exams, orientation meetings, advising for new/current students)
• Fall term begins (registration management activities, overrides, individualized study)
• Update Music Undergraduate Student email list to remove all graduate students and add new students

October

• Registration deadlines
• Fall term graduates should apply for their degree in DuckWeb 
• Coordinate Advising Outreach begins for Fall term 
• Start Advising Campaign for Grad Checks (Seniors + Juniors)
• Begin updating Course Projection Document to include additional year
  • Confirm updated version with SOMDscheduling
  • Send each area head the classes for their area (cc department chair)
  • Update Course Projection as you receive this from the areas
  • Hold updated document and link it to the website after spring registration opens

November

• Winter term registration begins (advising for continuing students)
• Receive Winter term admits from SOMD Admissions
  • New Student Orientation
  • Advising 

December

• Fall term ends (advising for graduating students, grading reminders to faculty)
• Planning and preparation for Winter term
• Degree clearances for Fall term graduates 
• Continue incoming winter term student orientations and advising as needed 
• SOMD Academic Warning Checks 

January

• Winter term begins (registration management activities, overrides, individualized study)
• Winter term graduates should apply for their degree in DuckWeb 
• Coordinate Advising Outreach begins for Winter term 
• Registration deadlines

February 

• Audition weekend presentations
• Receive Spring term admits from SOMD Admissions
  • New Student Orientation
  • Advising 

March

• Continue incoming Spring term student orientations and advising as needed 
• Winter term ends (advising for graduating students, grading reminders to faculty)
• Planning and preparation for Spring term
• Degree clearances for Winter term graduates 
• SOMD Academic Warning Checks 
• Catalog updates

April

• Spring term begins (registration management activities, overrides, individualized study)
• Registration deadlines
• Spring term graduates should apply for their degree in DuckWeb 
• Coordinate Advising Outreach begins for Spring term 

May

• Planning for commencement
• Hire new peer advisors as needed 

June

• Spring term ends (advising for graduating students, grading reminders to faculty)
• Commencement
• Degree clearances for Spring term graduates 
• SOMD Academic Warning Checks 
• Start summer projects