HR Site Migration Step by Step: Content Update

The following is a step by step guide for updating content on the new HR web site.


The two main tasks for this first round of updates are:

*Useful definitions

Taxonomy term
Keywords and/or phrases used to describe and categorize a subject. In our case we will use taxonomy to describe Constituent Groups, Relevant Departments/Categories and the Topic of each node.
A single piece of content that is published on a Drupal site. Examples: a blog post, forum topic, single image.

First Task:

Ensuring that the content is up to date

There are three steps in this process:

  1. Access content on the new site and old site
  2. Verify new content
    • Note the old site’s url
    • Visually check the content making edits as needed
  3. Set the compare date

1: Access content on the new site

  1. Navigate to the new site: bar
    Screen shot
  2. Log in
    (use your Duck ID credentials)

    • Confirm security exception: Screen shot
      During this transition, you will have to accept a warning that ‘some of the content on this page is not encrypted’. This message should cease after the site is live.
  3. Find the content you’re responsible for
    • If you are on the home page you should see a link to one of the new home page options and you will be able to find your content from here. Screen shot
      *Note you must be logged-in to see this link.
    • You should now see the new site design and you click any of the main navigation links (green blocks) that span across the top. Screen shot
      For Example: Policies & Leaves.
  4. Once on the page to be updated click the ‘Edit’ tab at the top of the content. Screen shot

2: Verify new content

  1. Scroll down and find the Site Migration form
    Screen shot
  2. Enter the old page URL in the Site Migration form.
    • If this is your first time editing this page you will find a blank ‘Old page URL’ field. If the field is not blank you probably wont need to paste in a new one. Rather, continue on to the next step and verify the existing content.Screen shot
      This ‘Old page URL’ enables us to compare content and helps build a comprehensive list to crosswalk the old links with the new ones. That crosswalk will ensure that old pages that are bookmarked and those that are well indexed in search engine results will redirect to the new content.
  3. Press the enter key after pasting-in your URL and the form will be submitted without saving the entire page.
    • Alternatively, If you can scroll to the bottom of the page and save. In this case the page is reloaded in ‘view’ mode and you will need to click the edit button
  4. You are now presented with a message Screen shot
  5. Screen shot

    Review the handy site migration date comparison. Red implies action is required. Vice versa for Green. But a visual check is still recommended.

  6. Visually check the content, making edits as needed
  7. Screen shot

    Scroll to the content/body of the node and you should be able to view the old site content in a window off to the right: Site Migration Content to Compare. There is also a link you can follow back to that page.

3: Set the compare date

  • Screen-shot

    Returning to the Site Migration section, set the date you compared the content.

Second Task:

Setting the taxonomy terms for each page

  1. Screen shot

    Scroll to the vocabularies near the top of the page.

  2. Screen shot

    Choose the groups that this node is applicable to.

  3. Screen shot

    Select the relevant department(s)

  4. Screen shot

    Choose all the topics that apply to this node's content.

  5. Optional:
    Screen shot

    Optionally, assign this page to a Front page highlight section.

  6. Optional:
    Screen shot

    Optional: You may also want to select a specific page type.

  7. Optional:
    Screen shot

    Optional: Promote this content to the front page of this section.

  8. Screen shot

    Now scroll to the bottom of the page and save your work.

Congratulations! This node is up to date!

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