Using the Meeting Scheduler in Outlook 2011 for Mac

**Functionality should be very similar in Outlook 2016

Open up the calendar app in Outlook

• Click on the “Meeting” button in the upper left hand corner.
  

Next, you’ll see the following screen:

• You will email the invitation from this window.
• Note the tabs, “Message” and “Scheduling Assistant.”
• Also note the start/end/duration area

Fill in the required information:

• Add the person(s) you wish to invite.
• Add your subject
• Add a location
• Add a date and time

Compose your email message:

• Compose your email message in the “Message” tab area

Use the Scheduling Assistant:

1. Click on the “Scheduling Assistant”
2. You’ll see the attendees listed in the left hand column
3. In the columns to the right you’ll see the calendar and also when the requested attendees are available
4. If the section is colored white, then they are available. If it is blue, they are busy.
5. You can confirm that they are available in this manner and then click the “Send” button to send the meeting request
6. Note: You can also set up a “Reminder”