Events Coordinator

ASUO Women’s Center

Events Coordinator

Job Description

2014-2015

 

The ASUO Women’s Center seeks to provide leadership skills through employment and empowerment.  Our center focuses on bridging classroom learning and student activism.  Student Coordinator positions comprise the heart of the center’s services and programming efforts.

 

The center provides information, support, and services to facilitate education around issues of feminism, women and gender.  It fosters an atmosphere where students, staff, and faculty can engage in discussions and activities that empower women as individuals and as a community.  Services include, but are not limited to: resources and referral, advocacy, events planning and coordination, support groups, the center’s quarterly magazine, community outreach, and cultural events co-sponsored with other student organizations.

 

Integral to all of our work is the commitment to examining intersecting oppressions and creating conditions that allow for all people to share safely and equally in the opportunities and resources provided by UO. These support services are designed to reflect and enhance the unique goals, expectations, and aspirations of all students. Programs and services also assist students in addressing contemporary issues confronting them.

 

The ASUO Women’s Center acknowledges and serves women of different racial, ethnic and class backgrounds, sexual orientation, gender identity, marital status, disability, political view, and national origin, and is committed to being a multicultural program that sustains and integrates different perspectives and sensibilities.  The center is committed to promoting an environment of mutual understanding where all individuals are respected.

 

The Mission

The mission of the ASUO Women’s Center is to advocate for the best educational and working environment for the women at the University of Oregon.  We accomplish this by working toward societal change, the ending of oppression and by supporting personal growth.

 

Term of Contract:

9 months (September through June)

 

Payment:

Stipend: 9 month stipend beginning September 2014– June 2015, $250 a month

 

Purpose:

The Events Coordinator is responsible for organizing our event logistics in order to bring the voice of feminism and activism to the larger campus community.  In collaboration with the Outreach Team, the Events Coordinator offers seamless services to all issues based coordinators to ensure that all the work the center does is successful.

 

Hours:

The Events Coordinator will maintain a minimum of 10 office hours per week and attend all mandatory events including retreats, budget hearings and student coordinator produced events.  Specifically, they will:

  • Maintain 6 scheduled office hours in the center (this includes event planning meetings, support group or weekly interest meetings, etc)
  • Attend weekly staff meetings (1.5 hours)
  • Attend weekly Outreach meeting (1.5 hour)
  • Meet with Office Coordinator weekly to discuss scheduling and event logistics (1 hour)

 

Principle Duties/Job Functions:

  • Serve as the logistics coordinator for all Women’s Center events by assisting with backwards plan for every staff event
  • Meet with UO Scheduling at least 3 weeks before each event to ensure technical needs are met.
  • Schedule and confirm all logistical details with outside vendors (ASL interpreters, space and equipment rentals, tabling, speakers/performers, etc.)
  • Schedule publicity for events and programs (ground stakes, tabling in residence halls and EMU, banner space, display cases, etc.)
  • Work with Women’s Center staff to select venues that are culturally appropriate and meet the needs of the event and attendees
  • Compile speaker/emcee/performer contact lists for each event
  • Create day-of timelines for events and hospitality to guests
  • Order food for events including submitting outside catering waivers and attaining insurance and health certifications from restaurants and off-campus caterers
  • Work with Volunteer Coordinator and coordinator of the event to establish volunteer needs for each event
  • Serve as main event tech for all events day of (cue sound and tech people and performers, problem solve tech issues, direct backstage volunteers, etc)
  • Acts as an authorized signer for purchase orders
  • Keep abreast of all ASUO and UO policies the effect scheduling, purchasing and publicity
  • Write one article for the Siren Magazine or assist in planning a release party
  • Conduct post-event evaluations on the Events Coordinator portion
  • Keep abreast of center events, national and international events that affect women and bring them up to the center staff as necessary

 

Events:

  • Attend mandatory Women’s Center events throughout the year (one per issues/related coordinator), including:
    • Domestic Violence Awareness Month toiletry drive and Red Zone sexual assault awareness campaign: October 2014
    • Women’s Center Open House: October 2014
    • Women of Color Speaker Series: Winter 2014
    • Attend mandatory budget hearing during Winter term
    • International Women’s Day: March 8, 2015
    • Take Back the Night: April 30, 2015
    • OUT/LOUD Queer Women’s Music Festival:  May 16, 2015
  • Develop budget request and defend for upcoming year (winter term)
  • Attend three mandatory staff trainings/retreats (one per term)
    • Fall Training October 3-5
    • Winter Training January 10

 

Inter-office support:

  • Assist with the functioning of the center (answering phones, taking messages, greeting people, etc.)
  • In conjunction with Office Coordinator, manage budget that includes coordinating center events and reviewing and approving requests for co-sponsorships made to the center.

 

Learning and Leadership Opportunities:

Opportunity to develop an event organizing portfolio with a wide variety of events ranging from workshops, speaker presentations, conferences, rallies/marches and music festivals. Develop skills in translating a vision into action including coordinating logistics, working with committees, professional communication, fundraising, and concert logistics.

 

Qualifications:

  • Extremely detailed oriented and self-directed
  • Excellent organizational skills and time management
  • Ability to provide options and be transparent with a wide variety of constituents
  • Demonstrated background in programming, conference planning and implementation
  • Ability to take feedback
  • Ability to dedicate at least ten hours a week to center
  • Ability to work independently and synthesize large quantities of information into tangible steps
  • Ability to work well under pressure and be creative in meeting needs on the spot
  • Strong aural, oral and written communication skills
  • Successful experience in a work setting which requires team work and cooperative working relationships
  • Ability to establish time-lines and priorities for completing projects
  • Must have a personal commitment and sensitivity to creating a welcoming environment for all women (including, but not limited to, women of color, lesbian, bisexual, transgender, intersex, queer and questioning women, nontraditional students, international women, parents, women with dis/ablilities and members of all religious and ethnic groups)
  • Enrolled for a minimum of 8 undergraduate credit hours or 6 graduate credit hours at the University of Oregon.
  • Selection Method:
  •  Selection is based on event planning experience and familiarity with women’s issues.  Applications due May 18 by 5pm.

 

An equal-opportunity, affirmative action institution committed to cultural diversity and

compliance with the Americans with Disabilities Act

APPLY HERE

Event Coordinator Application

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